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March 11, 2019 Board Meeting
Jeff Shaffer
Thursday, April 04, 2019

HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION

Regular Board Meeting March 11, 2019

6:30 p.m.  

 

The Hicksivlle Exempted Village School Board of Education met in Regular Session on Monday, March 11, 2019, at 6:30 p.m. in the Community Room.  The meeting was opened by President Minda Jones with the following members present: Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

 

 

REGULAR BUSINESS

Presentations

  • Liz Perna was present to provide the Board with a Special Education update.  She noted the following:
  • Eric Bassett, Director of Operations, presented his report:
  • Middle School
  • High School
  • Denny Vetter provided Minda Jones with the following update:
  • Keith Countryman commented about the Facebook Levy Page
  • Keith Countryman, Superintendent, presented the following:
  • The District has over 200 students on IEP’s.       
  • Mrs. Coffman noted the implementation of the Wilson Language program has helped teachers identify and track early reading issues at the first grade level.
  • Progress – every kindergardener can recognize every letter of the alphabet.
  • Benchmarks show where students are
  • RTI – ETR’s
  • Seeing growth with program              
  • Have had several MS students test out of IEP program
  • Believe it will take a couple years to see the results of test
  • Evaluations take time (1.5 hrs for cognative test/1.5 hrs for analysis & behavioral ratings/parents’ meeting)
  • Have 60 days to complete the process 
  • Preschool Program
  • District is responsible to provide services to students with an IEP need
  • Want an equal amount of typical students to non-typical students

                                                         

Director of Operations Report   

  • Bleacher inspections
  • Solar company flagging areas
  • Baseball/Softball restrooms and locker rooms open
  • Preventative Maintenance work on metal detectors
  • Fire Marshall generally arrives in May for his inspection
  • Caryer inquired of construting new bathrooms at the track.
  • Bassett noted new (2) port-a-johns and (2) handicapped port-a-johns are ordered yearly for the track to accommodate athletes and spectators
  • There is an area below the press box that was initially intended for two (2) boys and two (2) girls restrooms.
    • Installation of those bathrooms would not accommodate a large crowd
  • Caryer would like a quote to install those restrooms 

Principal Reports

Andy Hunter, Middle School Principal, was present to provide the following update:

  • 2/22/19         RCA Shake (Rylen Bassett & Shaylee Miller particpated)
  • 2/26/19         Defiance County Economic Development – Career Day
    • 3/4/19            7-12 Band Concert (special thanks to Nancy Swift for her efforts)
    • 3/15/19          End of 3rdQuarter
    • 3/25-29/19     Spring Break
    • 2/22/19          Met with Montpelier, Stryker, & Ayersville at their facilities to         discuss a potential future FFA program
    • State testing dates are being chosen

    Jeff Slattery, High School Principal, provided the following update to the Board:

    •                      VoAg – creative methods on person to run program
    • 2/14/19         Defiance Co. Drug Coalition Board
      • 2/20/19         ODE – all Juniors will take the ACT
      • 2/25/19         Josh Clark & Jeff Slattery made a presentation on the ESC near                        Findlay regarding State Testing
        • 2/26/19         Career Day (grades 6-12)
        • 3/2/19           Coronation & Dance
        • 3/5/19           APT Interviews
        • 3/7/19           Innovative Interviews for Mrs. Leon’s class
        • 3/8/19           Boys’ Basketball advancing to Regionals
          • 3/13/19         Red Cross Blood Drive
          • 3/14-17/19    HS Musical – “Beauty & the Beast”
          • 3/16/19         State Archery
          • 3/19/19         Senior Trip to New York City
          •                      SY20 Class Schedules are being prepared
          • Elementary

          Kirsten Coffman, Elementary Principal, provided the following update:

          • 3/11/19         Family Literacy Night
            • 3/14-15/19    Kindergarten Registration
              • 3/22/19         Principal’s Math Club

              Four County Career Center Report

              • Teacher summer jobs
              • No change to the budget
              • Roof top & a/c replaced
              • Complimented Superintedent and Treasurer on a job well done
              • Cafeteria remains in the red

              Levy Committee Report

              • It has frequently asked Questions & Answers
              • He’s been writing articles to highlight some of the public’s questions
              • Steering Committee – approximately 50 people

              Superintendent’s Report  

              • There will be a 2-hr. delay on 3/13/19 following the Boys’ Regional appearance in BG on 3/12/19.
              • Metal Detectors have been installed at the High School entrance
              • Sends pics to administrators of questionaable items entering the school
              • Received a $40k grant from the BWC to install two (2) more detectors at the main event entrance and at the Elementary entrance (Total cost over $60,000 – BWC Grant was a 3 to 1 match)
              • Noted he would like to order another bus in July 2019
              • To get quote on bus repairs to pass inspection before approving order

               

               

              EXECUTIVE SESSION

               

              Jennifer Caryer moved and Craig Eiden seconded to adjourn into Executive Session at 7:34 p.m. to review negotiations or bargaining session with public employees concerning their compensation or other items and conditions of their employment.

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

              The Board returned to Regular Session at 7:55 p.m.

               

               

              CONSENT AGENDA

               

              Jared Wonderly moved and Stephanie Mazur seconded to approve the following consent agenda.

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              MINUTES AND FINANCIALS

               

              Jennifer Caryer moved and Craig Eiden seconded to approve the following as stated:

               

              • Minutes from the regular board meeting on February 11, 2019.
              • Treasurer’s Report                              

               

                       2.      Recommend to waive the reading of the board minutes unless otherwise stated.     

               

              Melissa Burnau, Treasurer, provided the following update:

              • Cafeteria Analysis
              • State Auditor’s – the Board opted to waive the exit interview
              • Activity Budgets have been distributed
              • The AIS has been forwarded to Dinsmore for filing with the SEC via EMMA.
              • Financial Analysis

                                a.      Cash Reconciliation as of February 2019.

                                b.      Financial Statements for February 2019.

                                 

              •    Accept the following donations:

                                         

                                         $ 500.00 from Anonymous Donor for scholarship in memory 

                                               of Noah Karacson 

                                         

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              Craig Eiden moved and Jared Wonderly seconded to approve the following as stated.        

               

              • Recommend to approve the resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor.  
              •    Recommend to approve Melissa Burnau as Public Records Training Designee.            
              •    Recommend to approve the following resolution. 
              • Recommend to approve the following supplemental contract for the 2018-2019 school year.
              • Recommend to approve the following supplemental contracts for the 2018-2019 school year.
              • Recommend to approve a service agreement with Northwest Ohio Educational Service Center (NwOESC) per Ohio Revised Code 3313.845. This agreement will begin on July 1, 2019, and shall terminate on June 30, 2020.  The total projected cost is $459,826.56.
              • Recommend to extend recognition to Science Fair Advisor Kathy Laney, faculty members, and a host of volunteers, for their work and dedication to the students in preparation for the Science Fair.  
              • Recommend to extend recognition and congratulations to the following High School students for their superior award ratings at the Science Fair held on February 11, 2019.  
              • Recommend to extend recognition and congratulations to the following middle school students for representing Hicksville at the National Shake Competition in Atlanta on February 22, 2019 – February 24, 2019.  
              • Recommend to approve a five (5) day trip to New York City for the Class of 2019.  The anticpated dates of travel are March 19, 2019 – March 23, 2019.   
              • Recommend to approve the school calendar for the 2019-2020 school year. 
              • Recommend to approve the negotiated agreement with the Hicksville Education Association effective July 1, 2019 to June 30, 2022.

                                                                    

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              Jennifer Caryer moved and Stephanie Mazur seconded to approve the following as stated:

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              Jared Wonderly moved and Staphanie Mazur  seconded to approve the following as stated:

               

                          

              RESOLUTION AUTHORIZING THE ESTABLISHMENT OF

                   A CAPITAL PROJECTS FUND AND AUTHORIZING 

                   THE TRANSFER OF FUNDS FROM THE GENERAL 

                          FUND TO THE CAPITAL PROJECTS FUND

               

              WHEREAS, the Board of Education of the Hicksville Exempted Village School (hereafter the “Board”) has the authority under section 5705.13(C) of the Ohio Revised Code to establish a Capital Projects Fund for the purpose of accumulating resources for the acquisition, construction, or improvement of fixed assets, and

               

              WHEREAS, the Treasurer has requested that the amount of Three Million Dollars ($3,000,000) be transferred from the General fund to a Capital Projects Fund with a limit of ten (10) years for purposes of acquiring, constructing, improving and/or repairing capital/permanent improvements of the Board’s buildings and grounds.

               

              NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF HICKSVILLE EXEMPTED VILLAGE SCHOOL DISTRICT, as follows:

               

              SECTION I

               

              The Board hereby establishes a Capital Projects Fund for the purpose of accumulating resources for the acquiring, constructing, improving and/or repairing capital/permanent improvements of the Board.

               

              SECTION II

               

              The Board hereby authorizes and approves the transfer of funds in the amount of Three Million Dollars ($3,000,000) in fiscal year 2016 from the General Fund to the Capital Projects Fund for the purpose as stated above.

               

              SECTION III

               

              These funds will be transferred back to the General Fund after the ten (10) year limit has expired shall the District not acquire, construct, or improve the fixed assets as mentioned above.

               

              SECTION IV

               

              The Treasurer is authorized and directed to take all action necessary to implement this Resolution.

               

              SECTION V

               

              It is found and determined that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              EMPLOYMENT/CERTIFIED STAFF

               

              Stepahnie Mazur moved and Jennifer Caryer seconded to approve the following as stated:

               

               

                                                        Ryan Miser – Assistant Baseball Coach (1/3)

                                                                                                              

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              EMPLOYMENT/CLASSIFIED STAFF

               

              Stephanie Mazur moved and Craig Eiden seconded to approve the following as stated:

               

               

                                Jamie Sholl – Assistant Baseball Coach (1/3)

                                Phil Slattery – Assistant Baseball Coach (1/3)  

                                 

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              SERVICES AND AGREEMENTS

               

              Jared  Wonderly moved and Jennifer Caryer seconded to approve the following as stated:

                                                  

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              OTHER BUSINESS       

               

              Craig Eiden moved and seconded by Jared Wonderly to approve the following as stated:

               

               

               

                                      Lena Bassett                           Maddie Lister

                                      Collin Durre                            Haven McAlexander

                                      Madalyn Fredericks                Mackenzie Miller

                                      Chloe Gerhart                         Kelsey Monroe

                                      Sereniti Graves                       Isaac Strubing

                                      Janice Green                           Joshua Swift

                                      Ethan Laney                            Landon Turnbull

               

               

                                                              Rylen Bassett              Shalee Miller

               

               

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

              Jared Wonderly moved and Jennifer Caryer seconded to approve the following as stated:

               

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

              OLD BUSINESS

               

              • Traffic Study
              • Minda Jones brought up gathering a “Traffic Study” from parents to help determine where parents would like to drop off their students.

               

              • Hall of Fame
              • Craig Eiden requested a small committee be formed to discuss a potential “Hall of Fame”
              • Committee – Chairman, Jeff Slattery, Jared Wonderly, Jack Shock, and Craig Eiden

               

               

              DISCUSSION

               

              • School Bus
                • Craig Eiden suggested the Board follow the 5-year forecast schedule of purchasing buses
                • Get quote on rust of bus
                • Need more information before continuing discussion
              • Recess
                • Caryer inquired of policy to determine indoor recess
                  • Coffman noted a wind chill of 12 degrees, or below
                  • Students watch a movie
                  • Caryer noted the proposed Field House would provide area for indoor recess

               

               

              EXECUTIVE SESSION

               

              Jennifer Caryer moved and Jared Wonderly seconded to hold an executive session at 8:38 p.m. to consider the appointment, employment, dismissal, discipline, demotion, or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public

              hearing.

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

              The Board returned to Regular Session at 10:27 p.m.

               

               

               

              ADJOURNMENT 

               

              Craig Eiden moved and Jared Wonderly seconded to adjourn this meeting until the next Board meeting to be held on Monday, April 8, 2019 at 6:30 p.m.

               

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

               

               

              _________________________________            _______________________________

              Board President                                                    Treasurer/CFO

              HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION

              SPECIAL BOARD  MEETING  AGENDA

              March 19, 2019

              6:00 p.m.

               

              The Hicksivlle Exempted Village School Board of Education met in Special Session on Monday, March 19, 2019, at 6:00 p.m. in the Central Office Conference Room.  The meeting was opened by President Minda Jones with the following members present: Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

               

               

              EXECUTIVE SESSION

                             

               

              Jennifer Caryer moved and Craig Eiden seconded to hold an executive session at 6:01 p.m. to consider the appointment, employment, dismissal, discipline, demotion, or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing.

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

              The Board returned to Regular Session at 7:07 p.m.

               

               

              DISCUSSION

               

              Proposed building priorities.

               

               

              ADJOURNMENT 

               

              Craig Eiden moved and Jen Caryer seconded to adjourn this meeting until the next board meeting to be held on Monday, April 8, 2019, at 6:30 p.m.

               

              *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

              Motion carried 5 to 0.

               

               

               

               

              ____________________________________      _________________________________

              Board President                                                     Treasurer/CFO