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April 9, 2018 Board Meeting
Keith Countryman
Tuesday, July 31, 2018

HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION

Regular Board Meeting

April 9, 2018

6:00 p.m.

     

 

The Hicksville Exempted Village Schools Board of Education met in Regular Session on Monday, April 9, 2018 at 6:00 p.m. in the Community Room.  The meeting was opened by President Minda Jones, with the following Board members answering roll call:  Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

 

REGULAR BUSINESS

 

ü Director of Operations Report

Eric Bassett, Director of Operations, presented the following updates:

  • Maintenance Update:

o Preventative Maintenance on Pumps

o Security on exterior doors

o Roof leaks

o Spring/Summer contracts

o Gym floor to be refinished this June

o Parking lot to be resealed

o Fertilization

o Reserve facility, if needed

o Facilities at park are dewinterized

 

ü Finance Committee 

Jennifer Caryer provided the following update:

  • The Committee discussed the following Cafeteria items:

o Ruth Ann Pierman, Food Service Director, cleared up a lot of questions regarding pricing, federal regulations, and processes.

o Discussed increasing pricing on regular meals (as we’re below the current federal standard) and also ala carte items

o Pricing changes will take place next school year

o Next meeting April 23rdat 6:00 p.m. to discuss transportation.

 

ü Principal Reports

 

  • Elementary

Kirsten Coffman, Elementary Principal, presented the following updates:

o  3/15-3/16/18             Kindergarten registration

  • 89 students
  • Aseessments went out with parent(s)

o  3/19/18                     Family Literacy Night

  • 41 volunteers

o  4/17 & 4/19/18         3rd& 4thgrde LEA

o  4/2/18                       3rdGrade Musical

o  5/7/18                       Grandparents Day (2ndGrade)

o  5/4/18                       Principal’s Dance Party

 

 

  • Middle School

Jeff Slattery, HS Principal, provided the following Middle School update:

o  3/23-3/30/18             Spring Break

o  4/17/18                     State Testing Begins

o  4/27/18                     MS Dance

o  4/28/18                     Hicksville School Foundation – Trivia Night

o  5/10-5/11/18             Hicksville Shake

 

vWish spring sports teams “good luck”

 

 

  • High School

Jeff Slattery, HS Principal, updated the Board with the following:

o  3/13/18                     State House Tour

o  3/15-3/18/18             “Sound of Music”

o  3/21-3/24/18             Senior trip to Orlando

o  April 2018                End of Course Assessments

  • New graduation assessments

o  5/10/18                     Senior Projects

o  5/5/18                       Prom

o  6/3/18                       Graduation

 

 

ü Four County Career Center Report 

Minda Jones presented Denny Vetter’s Four County report:

o  Everything is going well

o  Budget is on track

o  15-year E-Z Agreement with Menard’s

 

 

ü Superintendent’s Report  

Keith Countryman, Superintendent, provided his update to the Board:

o  Auction

  • Village bought for $63,000
  • Come into the General Fund

o  John Grainger – current Intern Superintendent at NWOCA

o  Todd Hugg has been announced as new superintendent, effective January 1, 2019

  • Reduced contract from 260-day position,to 210-day position

o  New Buzzer system

  • All visitors must possess a badge.
  • Discussed the importance of badge from 8:00 am – 3:00 pm
  • He explained the kids know what to do if they see a stranger in the building not wearing a badge.

 

  • Craig Eiden noted he would like to see summer student positions be posted, and interviews be conducted to select the appropriate candidate.

 

 

 

CONSENT AGENDA

 

Craig Eiden moved and Stephanie Mazur seconded to approve the following consent agenda.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

 

MINUTES AND FINANCIALS

 

Jared Wonderly moved seconded by Jennifer Caryer to approve the following as stated:

 

  1. Minutes from the regular board meeting on March 12, 2018 and special finance committee meeting on March 19, 2018.

 

  1. Treasurer’s Report

Melissa Tope, Treasurer, presented the following:

  • Microman phone payment has been paid in full.
  • Will be receiving $30,587.88 from the Ohio Department of Medicaid for the FY15 Final Settlement.

 

  1. Cash Reconciliation as of March 2018.
  2. Financial Statements for March 2018.

 

 

  1. Accept the following donations:

 

$    70.00 from Cheryl Scranton for scholarship in memory of Tim Dotts

$  100.00 from Robert Ramus, DDS for Track

$  100.00 from Yoder Body Shop, LLC for Track

$  125.00 from Nemco Food Equipment for Track

$  200.00 from Sam Switzer Realty, LLC for Track

$  250.00 from Hometown Pizza for Track

$  295.00 from Various Donors in memory of Eddie Huston

$  308.00 from Yoder Body Shop, LLC for Student of the Quarter Lunch

$  500.00 from Paul & Denise Overmyer for scholarship in memory                                                       of Noah Karacson

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

Jennifer Caryer moved and Craig Eiden seconded to approve the following as stated:

 

  1. Recommend to approve the transfer of $11.04 from HS Band Flag Team account 300-9430 to Band Fund account 300-9445.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

EMPLOYMENT/CERTIFIED STAFF

 

Jared Wonderly moved and Jennifer Caryer seconded to approve the following as stated:

 

  • Recommend to approve Mike Altman as a Homebound Tutor for a maximum of 5 hours per week, per student, at a rate of $26.88 per hour.

 

  • Recommend the following teachers be issued a continuing contract.

 

Emily Finzer                                  Chris Gaghan

Chelsea Gaghan                            Julie Siebenaler

Heather Taylor

 

  • Recommend the following teachers be issued a three (3) year limited contract.

 

Jamie Altman                                Melissa Liddell

Sean Bergman                               Ryan Miser

A.J. Klausing                                Emily Rees

  • Recommend the following teachers be issued a two (2) year limited contract.

 

Andrew Gahagan                          Kelly VanHorn

 

 

  • Recommend the following teacher be issued a one (1) year limited contract.

Chris Olsen

 

 

  • Recommend to approve the following supplemental contracts for the 2018-2019 school year. (pending certification and background check)

 

A.J. Klausing – Assistant Football Coach

Ryan Miser – Football Coordinator Coach

 

 

  • Recommend to approve the following as a volunteer for the 2018-2019 school year.

 

Sean Bergman – Football

 

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

Craig Eiden moved seconded by Stephanie Mazur to approve the following as stated:

 

  • Recommend issuing a three (3) year contract to Jeff Slattery as High School (9-12) Principal commencing August 1, 2018 and ending July 31, 2021.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

ADDENDUM TO EMPLOYMENT/CERTIFIED STAFF

 

Jennifer Caryer moved and Jared Wonderly seconded to approve the following as stated:

 

  • Recommend to approve the following supplemental contract for the 2017-2018 school year. (pending certification and background check)

 

Lauri Turnbull – Jr. High Girls Track Coach

 

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

EMPLOYMENT/CLASSIFIED STAFF

 

Jared Wonderly moved seconded by Stephanie Mazur to approve the following as stated:

 

  • Recommend issuing a continuing contract to the following classified staff.

 

John Adams                                  Misty White

Greg Collins                                  Pam Yoder

 

  • Recommend issuing a two (2) year contract to the following classified staff.

 

Jennifer Bowman                          Greg Slattery

 

 

  • Recommend issuing a one (1) year contract to the following classified staff.

 

Trista Franklin                               Shelly Weatherhead

Twyla Thiel                                   Sandy Zuber

 

 

  • Recommend to approve a supplemental contract to the following in the amount of $750.00 for summer of 2018 technology assistance.

 

Nate Arend                                    Addison Bergman

Joshua Shaffer

 

 

  • Recommend to approve the following supplemental contracts for the 2018-2019 school year. (pending certification and background check)

 

Dave Bains – Football Special Teams Coordinator Coach

Brent Brickel – Head Jr. High Football Coach

Jon Diehl – Assistant Football Coach

Eddie Tunis – Assistant Jr. High Football Coach

Jay Turnbull – Assistant Football Coach

 

 

  • Recommend to approve the following as volunteers for the 2018-2019 school year. (pending certification and background check)

 

Kenny Baird – Football

Shane Bostic – Football

Zakk Witte – Football

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

Jennifer Caryer moved seconded by Craig Eiden to approve the following as stated:

 

  • Recommend issuing a three (3) year contract to Ruth Ann Pierman as Food Service Director commencing August 1, 2018 and ending   July 31, 2021.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

SERVICES AND AGREEMENTS

 

 

Jared Wonderly moved seconded by Jennifer Caryer to approve the following as stated:

 

  • Recommend to approve a Power Purchase Agreement between Hicksville Exempted Village Schools and Hicksville Schools Solar, LLC.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

Stephanie Mazur moved seconded Jared Wonderly to approve the following as stated:

 

  • Recommend to approve the following.

 

MEMORANDUM OF UNDERSTANDING BETWEEN THE 

              HICKSVILLE EXEMPTED VILLAGE SCHOOL DISTRICT 

                BOARD OF EDUCATION AND THE 

            HICKSVILLE EDUCATION ASSOCIATION

 

This Memorandum of Understanding entered into the 22ndday of March, 2018 between the Hicksville Exempted Village School District Board of Education (hereafter referred to as the “Board of Education”) and the Hicksville Education Association (hereafter referred to as the “Assocation”).

 

WHEREAS, the Board and the Assocation are parties to a collective bargaining agreement the effective dates of which are July 1, 2016 through June 30, 2019 (hereafter referred to as the (“Agreement”);

 

WHEREAS, on a one time basis, the parties wish to provide certain incentives to its employees that are not currently contained in the Agreement.

 

IT IS NOW THEREFORE AGREED, as follows:

 

  1. The Board of Education will pay a stipend in the amount

of Forty Thousand Dollars ($40,000.00)  to any eligible       employee who submits his/her resignation or notice of retirement to the Board of Education effective the end of the 2017-2018 school year.  Notice must be submitted no later than April 30, 2018.  Payment will be made on the first payroll in July, 2018. Eligible employees are defined as those employees who have been employed by the Board of Education for fifteen (15) years or more.

 

  1. Any employee who opts for this stipend by retiring through STRS at the end of the 2017-2018 school year will still be eligible for the severance payments due under the Agreement, to the extent that the member is otherwise eligible under the terms of that provision. Employees opting for the stipend who are not eligible to retire through STRS at the end of the 2017-2018 school year are not eligible for severence.
  2. Nothing herein shall be construed as a past practice or binding on any party in any future proceedings.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

  • It was noted that this was a one-time agreement in an effort to avoid a potential Reduction-in-Force (aka RIF) as this would save the district money.

 

 

OTHER BUSINESS

 

Jared Wonderly moved seconded by Craig Eiden to approve the following as stated:

 

  • Recommend to approve the revised school calendar for the 2018-2019 school year.

 

  • Recommend to extend recognition and congratulations to the following for their superior award ratings at the District Science Fair held at Toledo on March 10, 2018.

 

Maddie Lister                                Emma Payne

  • Recommend to extend recognition and congratulations to Elaine Gerken and Jennifer Bergman as Musical Directors, a host of volunteers, and the cast and crew of The Sound of Music, for their outstanding performances on March 16th, 17th, and 18th.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

  • It was noted that the Huber collected over $2500 in donations to repair the wall.

 

 

OLD BUSINESS

 

  • Bus Purchase
  • Superintendent would like to order three or four 84-passenger buses
  • Cost $93,045/bus
  • Would like to include four (4) cameras on the buses
  • Will have built in microphones
  • Currently have several breakdowns

 

  • Athletic Facilities – Work Session in May
    • To discuss how to spend money from sale of land
    • Gather quotes/estimates of costs of project(s)
    • Discuss Baseball fence and various other improvements

 

 

Minda Jones noted the Board has nominated Keith Countryman for the Martha Holden Jennings Award.  The winner is to be announced in May.  Should Mr. Countryman win, he plans to put award money towards the STEM program.

 

Future meetings:

  • Finance Committee 5/14
  • BOE Meeting 5/21

 

 

 

DISCUSSION

  • 2018-2019 Student Athlete Drug Testing Policy
    • Majority of area District’s already have a policy
    • Athletic code deals with consequences of violations
    • Random Drug Testing
    • Local hospital great to work with
    • Monies to come out of the General Fund
    • Resource to test non-athletic students

 

  • June Board Meeting
  • Discussed possibly moving the June Board meeting to the last week of the month.

 

 

EXECUTIVE SESSION 

 

Jennifer Caryer moved at 7:23 p.m. and Craig Eiden seconded to hold an executive session at 7:30 p.m. to consider the appointment and compensation of a public employee; and for specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing, or avoiding prosecution for, a violation of the law.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

The Board returned to Regular Session at 9:24 p.m.

 

 

ADJOURNMENT 

 

Craig Eiden moved and seconded by Stephanie Mazur to adjourn this meeting at 9:24 p.m. until the next board meeting to be held on Monday, May 21, 2018 at 6:00 p.m.

 

** Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.