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November 19, 2018 Board Minutes
Jeff Shaffer
Wednesday, February 06, 2019

HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION

REGULAR BOARD  MEETING  AGENDA

November 19, 2018

6:00 p.m.

Community Room

 

The Hicksville Exempted Village Schools Board of Education met in Regular Session on Monday, November 19, 2018, at 6:00 p.m. in the Community Room.  The meeting was opened by President Minda Jones with the following Board members answering roll call:  Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

 

 

REGULAR BUSINESS

 

  • Proclamation – Recognition Cross Country 

         Eiden moved and Jared Wonderly seconded to approve the following as stated:        

 

  • Recommend to approve the following proclamation.                     
  • Recommend to approve the following supplemental contract for the 2018-2019 school year.
  • Recommend to approve the retirement resignation from Sharon Sweet effective May 31, 2019.
  • Recommend to approve the updated Section 125 Flexible Benefit Plan agreement with American Fidelity Assurance Company effective November 1, 2018.   
  • Recommend to approve the Fiscal Support agreement with Northern Buckeye Educational Council (NBEC), for services provided by the Fiscal Services Coordinator on an as-needed basis beginning March 1, 2019 and ending on or before June 30, 2019.  Rate of service is $45.00 per hour up to 40 hours per week, and $67.50 per hour thereafter. 
  • Recommend to extend recognition and congratulations to Christopher Olsen, Lauren Olsen, a host of volunteers, and the cast and crew of the elementary musical, “Elf The Musical Jr.” for their outstanding performances on November 15, 2018 – November 18, 2018.

                                                                                                                        

PROCLAMATION

 

WHEREAS, Tiffany Chiappetta and Makayla Sullivan have completed the 2018-2019 season by qualifying for the State Cross Country Meet; and

 

                           WHEREAS, it is especially desirous at this time to publicly express

                           the appreciation of the Hicksville Administration and Board of

                           Education and commend these athletes and their coaches for this fine

                           achievement; and

 

                           WHEREAS, it is proper and fitting to accord official recognition to

                           these athletes and coaching staff for this outstanding example of                                                                          what dedication and talent can accomplish;

 

                           NOW, THEREFORE, we as the Administration and Members of 

                           the Hicksville Exempted Village Schools Board of Education,

                           issue this proclamation as a tribute of appreciation from the

                           entire Hicksville Exempted Village School District and urge our

                           citizenry to approve and support those events that honor these

                           fine young adults and the coaches for bringing recognition and

                           honor to the Hicksville Exempted Village School District.

 

                           IN WITNESS THEREOF, we have hereunto subscribed our

                           names and have properly entered this resolution into the

                           minutes of the Hicksville Exempted Village Schools Board of

                           Education meeting this 19thday of November, Two Thousand 

                           Eighteen.

                           

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Motion carried 5 to 0.

  • Technology Report
  • Principal Reports
    • Middle School
      • Andy Hunter, Middle School Principal, provided the following update:
        • 11/9/18                        Veteran’s Day Assembly
        • 11/14/18                      District Lock Down
          • Organized local law enforcement to assist
        • 11/15-11/18/18            MS Musical – “Elf, Jr.”
        • 11/20/18                      MS Spelling Bee
        • 11/21-11/23/18            Thanksgiving Break
        • 12/11-12/14/18            6thGrade Camp
        • 12/14/18                      Christmas Concert
    • High School
      • Jeff Slattery, High School Principal, provided the following update:
        • 11/1/18                        Northwest Ohio Student Leadership Conference
        • 11/9/18                        Veteran’s Day Assembly
    • Elementary
      • Kirsten Coffman, Elementary Principal. provided the following update:
        • 11/9/18                        Veteran’s Day Assembly
          • Over 100 veterans attended
          • Educated students on the importance and significance of the “poppy”
            • Cafeteria Financials
            • Levy Information
            • Income Tax – up approximately 8.73% from October 2017
            • Credit Card Policy – proposed legislation
            • NBEC Contract
            • $50,000 Transfer
            • Monthly Financial Analysis
  • Four County Career Center Report
  • Superintendent’s Report
  • Matt Hoffman was present to provide updates in the technology department:
  • Attended Apple sponsored iPad Training
  • Apple Pencil approximate cost $279-$290/machine
  • Mr. Altman is currently writing a grant application to the Hicksville School Foundation 
  • “Good Luck’ to all winter athletes
  • Minda Jones presented Denny Vetter’s Four County report:
    • The Board toured the Sauder facility
      • Sauder’s is seeking workers with technical skills coming out of high school
  • Keith Countryman, Superintendent, presented his report:
    • He gave a “shout out” to Kirsten Coffman for organizing both the Veteran’s Day Assembly and the District Lockdown with law enforcement
      • Impressed with safety features
    • Met with John Kaylor of NEOLA
      • Will send out new list of bylaws & policies
    • Capital Conference
      • Presented with Ryan LaFlamme of Ennis Britton regarding school safety & arming of school personnel
      • 150-200 people were in attendance
      • He is not opposed to hiring a School Resource Office (aka “SRO) in the future, but very comfortable with the safety measurers we currently have in place.
        • Would provide a police presence with car parked outside, someone in uniform within the school building all day, and help foster postive relationships between students and officers.
    • Bus Transfer
      • Would encourage the transfer of $50,000 to the General Fund-Bus Fund as the District is still in need of newer buses.

                                                                           

CONSENT AGENDA

 

Stephanie Mazur moved and Jennifer Caryer seconded to approve the following consent agenda as it reads.

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Motion carried 5 to 0.

 

 

 

MINUTES AND FINANCIALS

 

Jennifer Caryer moved and Jared Wonderly seconded to approve the following as stated:

 

  • Minutes from the regular board meeting and work session on October 29, 2018.
  • Treasurer’s Report    

     

             

                      a.      Cash Reconciliation as of October 2018.

                      b.      Financial Statements for October 2018.

                       

             3.      Accept the following donations:

                               $   50.00 from Hicksville Athletic Boosters for Golf

                               $ 100.00 from Dennis & Marcea Michael for Cross Country

                               $ 122.59 from Hicksville Athletic Boosters for Volleyball

                               $ 200.00 from Hicksville Athletic Boosters for Cross Country

                               $ 250.00 from Cornerstone Church for Hicksville House Initiatives

    $ 300.00 from Langham Family Enterprise LLC for Student of the Quarter Lunch

                               $ 306.19 from Justin & Heather Kuhn for Student of the Quarter Lunch

                               $ 450.00 from Hicksville Athletic Boosters for Boys Basketball

                               

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

    Craig Eiden moved and Jennifer Caryer seconded to approve the following as stated:

     

             4.      Recommend to approve the following funds.

     

                                                             499-9019 State Safety Grant     

     

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

     

     

     

     

     

    ADDENDUM TO MINUTES AND FINANCIALS

     

     

    Stephanie Mazur moved and Jennifer Caryer seconded to approve the following as stated:

     

             4.      Recommend to approve the transfer of $50,000.00 from the General Fund account #001-0000 to Bus Fund account #001-9610.      

     

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

    EMPLOYMENT/CERTIFIED STAFF

     

    Jared Wonderly moved and Stephanie Mazur seconded to approve the following as stated:           

     

     

                            Paul Payne – Archery Director

     

     

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

    SERVICES AND AGREEMENTS                   

     

    Jennifer Caryer moved and Craig Eiden seconded to approve the following as stated:        

     

     

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

    ADDENDUM TO SERVICES AND AGREEMENTS     

     

    Jared Wonderly moved and Stephanie Mazur seconded to approve the following as stated:           

     

     

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

     

     

    OTHER BUSINESS       

     

    Jennifer Caryer moved and Craig Eiden seconded to approve the following as stated:        

     

     

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

    OLD BUSINESS

     

    • Capital Conference
    • Craig Eiden – attended the session Keith Countryman presented, and the vendor trade show
    • Jennifer Caryer – mainly attended financial classes, benchmarking, and social media
    • Minda Jones – attended social media sessions, teacher friendly, BOE impact on public

     

     

     

    EXECUTIVE SESSION

     

    Jared Wonderly moved and Jennifer Caryer seconded to hold an executive session between 7:05 p.m. and 7:20 p.m. at this meeting in order to consider to consider the appointment, employment, dismissal, discipline, demotion, or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing.

     

             

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

    ADJOURNMENT 

     

    Craig Eiden moved and Stephanie Mazur seconded to adjourn this meeting until the next board meeting to be held on Monday, December 10, 2018, at 6:00 p.m.

     

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

    _____________________________________    ____________________________________

    Board President                                                     Treasurer/C.F.O.

     

     

     

     

     

     

     

     

     

    SPECIAL BOARD MEETING AGENDA – WORK SESSION

    HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION

    November 19, 2018

    Immediately Following Regular Board Meeting

     

     

    The Hicksville Exempted Village Schools Board of Education met in Work Session on Monday, November 19, 2018, at 6:00 p.m. in the Community Room.  The meeting was opened by President Minda Jones with the following Board members answering roll call:  Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

     

    DISCUSSION

    • Potential Fieldhouse

     

     

     

    ADJOURNMENT 

     

    Jared Wonderly moved and Stephanie Mazur seconded to adjourn this meeting until the next board work session meeting to be held on Wednesday, November 28, 2018, at 6:30 p.m.

             

                

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

    ____________________________________      ____________________________________

    Board President                                                     Treasurer/C.F.O.

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION 

    SPECIAL BOARD MEETING AGENDA – WORK SESSION

    November 28, 2018

    6:30 p.m.

    Central Office Conference Room         

     

    The Hicksville Exempted Village Schools Board of Education met in WorkSession on Monday, November 28, 2018, at 6:30 p.m. in the Central Office Conference Room.  The meeting was opened by President Minda Jones with the following Board members answering roll call:  Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

     

     

    DISCUSSION

     

    • Fieldhouse
    • Fieldhouse
    • Estimates
    • Needs
    • Cash Flow
    • Estimates
    • Needs
    • Savings
    • Cash Flow

     

     

    ADJOURNMENT 

     

     

    Craig Eiden moved and Stephanie Mazur seconded to adjourn this meeting until the next Work Session on Wednesday, December 5, 2018.

     

                

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

    ______________________________________  ____________________________________

    Board President                                                     Treasurer/C.F.O.

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION 

    SPECIAL BOARD MEETING AGENDA – WORK SESSION

    December 5, 2018

    6:30 p.m.

    Central Office Conference Room         

     

    The Hicksville Exempted Village Schools Board of Education met in WorkSession on Monday, December 5, 2018, at 6:30 p.m. in the Central Office Conference Room.  The meeting was opened by President Minda Jones with the following Board members answering roll call:  Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

     

     

    DISCUSSION

     

     

     

    ADJOURNMENT 

     

     

    Craig Eiden moved and Stephanie Mazur seconded to adjourn this meeting until the next regularly scheduled Board Meeting on Wednesday, December 5, 2018.

     

                

    *** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

    Motion carried 5 to 0.

     

     

     

    ______________________________________  ____________________________________

    Board President                                                     Treasurer/C.F.O.