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February 11, 2019 Board Meeting
Jeff Shaffer
Thursday, March 07, 2019

REGULAR BOARD  MEETING  AGENDA

HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION

February  11, 2019

6:30 p.m.

Community Room

 

The Hicksville Exempted Village School Board of Education met in Regular Session on Monday, February 11, 2019 at 6:30 p.m. in the Community Room.  The meeting was opened by President Minda Jones with the following Board members answering roll call:  Jennifer Caryer, Craig Eiden, Minda Jones, and Jared Wonderly.  Stephanie Mazur arrived after roll call.

 

 

REGULAR BUSINESS

 

  • Presentations
  • Director of Operations Report
  • Kerri Gearhart-Northwest Ohio Educational Service Center
    • She spoke to the Board about what services the ESC provides member districts
  • Eric Bassett, Director of Operation, was present to provide the following updates to the Board:
    • Snow and salt removal
    • Roof leaks around the building have appears
    • Mower maintenance
    • Solar Array
      • Moving forward slowly due to tariffs that caused some investors to back out of project
    • Minda inquired why the village bathrooms at track are not used
      • Eric noted track cleats ruined floors multiple times; therefore, the Village no longer opens the restrooms there and port-a-johns are rented by school
  • High School
    • Jeff Slattery, High School principal, presented his updates to the Board:
      • 1/9/19       Hicksville Chamber of Commerce
      • 2/11/19     End of 2ndQuarter
      • 3/2/19       Coronation & Dance
      • 3/7/19       2ndRound Intervative Interviews

                                                                                    

  • Principal Reports

         

  • Data Dives with Josh Clark have been very helpful
  • Mid-terms post-poned one week
  • OASSA legislation
    • ODE issues
      • Out-of-school suspensions must give students opportunity to earn credit
      • K-3 students
        • Won’t be able to suspend
        • Look over student handbook for proper verbiage
      • IEP students & graduation
        • Extended 2018 policies to 2019
      • APT Program – Tony Nighswander presented
      • Class schedules for SY20 coming soon
      • Career Fair at Hicksville
  • Middle School
  • Elementary School
  • Four County Career Center Report
  • Andy Hunter, MS Principal, presented the following:
  • Kirsten Coffman, Elementary Principal, provided the following:
    • 2/15/19                     Principal’s Math Club & Spring Pictures
    • Week of 2/18/19      ELL Testing
    • 3/11/19                     Title – Family Literacy Night
    • 3/14-3/15/19            Kindergarten Registration
    • Teacher of the Quarter – Miss Lee
    • Received “2018 High Progress School of Honor”
  • No report provided
  • Kelly Van Horn and Lisa Slattery
    • Encouraged everyone to vote for the levy on May 7th
    • Facebook page to see links
    • Always in need of more volunteers
    • Public Meeting scheduled for March 3rdat 6:00 p.m. in the Commons
  • Keith Countryman, Superintendent, presented his Superintendent’s Report:
    • Next years calendar is being prepared to be presented to staff
      • Consistent with the past
  • 1/25/19                     PD for Ottawa Hills (Mr. Ferrel and STEM program)
  • 2/13/19                     2-hour delay for Teacher In-service
  • 2/22/19                     RCA
  • 2/26/19                     8thgrade to Four County Career Center
  • 8thGrade Girls Basketball – Conference runner-ups
  • 8thGrade Boys Basketball lost in 2ndround
  • TACKLE – Kaitlyn Gaisford is doing a great job
    • Serving 24 students
  • MS Guidance-Mrs. Chamberlain is doing small groups
  • Deliberating changing to “periods” next year for grades 5-8
  • Levy Committee Report
  • Superintendent’s Report
  • (1) cancellation day left before days must be tacked on to the end of the year
  • Hot Shot Trucking to do bus repairs going forward
  • Schmidt’s is growing, and bay used for buses is being used more often
  • Good transition

 

 

 

CONSENT AGENDA

 

Stephanie Mazur moved tand Jennifer Caryer seconded to approve the following consent agenda as it reads.

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

MINUTES AND FINANCIALS

 

Jared Wonderly moved and Stephanie Mazur seconded to approve the following as stated:

 

  • Minutes from the organizational meeting on January 7, 2019, minutes 
    • Melissa Burnau, Treasurer, presented the following:
      • Cafeteria Update
      • Income Tax
        • “net collections” are 6.52% higher than last year at the same time
      • Casino Tax
        • Down 0.5% from January 2018 payment
      • ESC Billing
        • FY20 Initial Estimate up approximately 5% (or $36,466.13) from FY19 mid-year estimte
      • State Tax Reimbursement
        • Will try to complete in-house
      • State Auditor
        • Proposed cost not to exceed $17,138.

from the regular board meeting on January 7, 2019, and minutes from the work session meeting on January 7, 2019.

 

         2.      Recommend to waive the reading of the board minutes unless otherwise stated.     

 

         3.      Treasurer’s Report  

         

                  a.      Cash Reconciliation as of January 2019.

                  b.      Financial Statements for January 2019.

                   

  •    Accept the following donations:

                           

                           $ 250.00 from 3 Rivers Conservation for Archery 

                           

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

.

 

 

EMPLOYMENT/CERTIFIED STAFF

 

Jennifer Caryer moved and Craig Eiden seconded to approve the following as stated:

 

  • Recommend to approve the following supplemental contracts for the 2019-2020 school year.  
  • Recommend to approve the following supplemental contracts for the 2018-2019 school year.  
  • Recommend to approve a $100.00 per occurrence stipend to John Adams and Eric Bassett for snow removal during non-school hours. 
  • Recommend to approve Christine Shock as a classified substitute for the 2018-2019 school year. 
  • Recommend to approve an audit agreement between Hicksville Exempted Village Schools and the Auditor of State, for fiscal year ending June 30, 2018.  The cost of service is $17,138.00.  
  • Recommend to approve the 2019 Board of Education Scholarship amount at $700.00.  

 

                                          Mike Altman – Co-Head Cross Country Coach (37%)

                                          Mike Altman – Co-Jr. High Cross Country Coach (37%)

                                          Mike Altman – Co-Mini-Aces Cross Country Coach (37%)

                  Nikki Bostelman – Head Volleyball Coach

                  Jeff Haught – Head Golf Coach

                  Paul Payne – Co-Head Cross Country Coach (63%)

                  Paul Payne – Co-Jr. High Cross Country Coach (63%)

                  Paul Payne – Co-Mini-Aces Cross Country (63%)

                  Lucas Smith – Head Football Coach

                                                      

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

 

 

EMPLOYMENT/CLASSIFIED STAFF

 

Jared Wonderly oved and Craig Eiden seconded to approve the following as stated:           

 

 

                  Shelly Commisso – Mat Stat Advisor

                  Jeff Ruoff – Mini-Aces Wrestling Coach 

 

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

Jennifer Caryer moved and Jared Wonderly to approve the following as stated:

 

                                                      

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, and Jared Wonderly

Abstain – Stephanie Mazur

Motion carried 4 to 0 with 1 abstaining.

 

 

 

SERVICES AND AGREEMENTS

 

Craig Eiden moved and Jared Wonderly seconded to approve the following as stated:       

 

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

OTHER BUSINESS

 

Jennifer Caryer moved and Stephanie Mazur seconded to approve the following as stated:  

                  

         

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

UNANNOUNCED GUESTS WISHING TO ADDRESS THE BOARD

 

Tony Wilhelm was present to discuss the proposed drive to State Route 18.

 

 

 

 

 

EXECUTIVE SESSION

 

Jennifer Caryer moved and Craig Eiden seconded at 8:22 p.m. to hold an executive session at 8:28 p.m. to consider the appointment, employment, dismissal, discipline, demotion, or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing.         

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

ADJOURNMENT 

 

Jared Wonderly moved and Craig Eiden seconded to adjourn this meeting until the next board meeting to be held on Monday, March 11, 2019 at 6:30 p.m.

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

 

_____________________________________    _____________________________________

Board President                                                     Treasurer/CFO

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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