HICKSVILLE EXEMPTED VILLAGE BOARD OF EDUCATION
Regular Board Meeting
June 25, 2018
6:00 p.m.
The Hicksville Exempted Village Schools Board of Education met in Regular Session on Monday, June 25, 2018, at 6:00 p.m. in the Library Media Center. The meeting was opened by President Minda Jones with the following Board members answering roll call: Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
REGULAR BUSINESS
- Presentation
- Proclamations
- Principal Reports
- Superintendent’s Report
- Emily Rees, Middle School Science Teacher, and student Joda Freese were present to discuss the “BIO Blitz” recently conducted. The goal of the “blitz” was to find and identify as many species as possible living on school grounds. They worked with staff of Defiance and Paulding Soil & Water Districts in this process.
Recognition of APT Manufacturing Solutions
Craig Eiden moved by and Jared Wonderly seconded to approve the following as stated:
- Recommend to approve the following proclamation.
- Recommend to approve the following proclamation.
- Recommend to approve the following proclamation.
- Middle School
- Elementary
- Recommend to accept the resignation from Rachael Mann effective July 31, 2018.
- Recommend to approve the following as Homebound Tutors for a maximum of
- Recommend to approve Andrew Lawrence as Summer Credit Recovery Instructor to provide a maximum of 72 hours of credit recovery through the Digital Learning Center (HDLC) at current hourly rate. Sessions will be held on the following dates from 8:00 a.m. – 12:00 p.m.
- Recommend issuing a one (1) year limited contract to Paul Overmyer as Classroom Teacher with eight (8) years experience at a Masters Degree for the 2018-2019 school year. This will be for 30% of a work day and shall be for the position of Co-Athletic Director.
- Recommend to approve the following supplemental contracts for extended days during the 2018-2019 school year, to be served before and after the scheduled school year.
- Recommend to approve the following supplemental contracts for the 2018-2019 school year (pending certification and background check).
- Recommend to approve the following as LPDC committee members for the 2018-2019 school year.
- Recommend to approve the following as 50/50 Middle School Summer School Instructor from August 6 – August 10, 2018.
- Recommend to approve the following as Kindergarten Jump Start Camp Instructors from August 13 – August 17, 2018.
- Recommend to approve all certified staff in grades K thru 6 for after school intervention at a rate of $27.55 per hour for the 2018-2019 school year, to be funded through Federal Title 1A Grant Funds or General Fund.
- Recommend to approve the following supplemental contract for the 2018-2019 school year (pending certification and background check).
- Recommend to accept the retirement resignation from Susan Irwin effective May 31, 2018.
- Recommend to approve Kassi Brown as Kindergarten Jump Start Teaching Assistant at a rate of $15.00 per hour from August 13 – August 17, 2018. (pending certification and background check)
- Recommend to approve the following supplemental contracts for the 2018-2019 school year (pending certification and background check).
- Recommend to approve LMC extended hours for Connie Clinker at a rate of $16.62 per hour for the 2018-2019 school year.
- Recommend issuing a one (1) year contract to Melissa Tope as CFO/Treasurer commencing August 1, 2018 – July 31, 2019.
- Recommend to approve the following rate for High School Summer 2018 classes.
- Recommend to approve a service agreement with Northwest Ohio Juvenile Detention, Training and Rehabilitation Center from July 1, 2018 thru June 30, 2019. Amount of service is $40.00 per student, per week day for students assigned to NWOJDT & RC.
- Recommend to approve a service agreement with Northern Buckeye Education Council for technical services beginning July 1, 2018 and ending June 30, 2019.
- Recommend to approve a Memorandum of Understanding (MOU), by and between Defiance College and Hicksville Exempted Village Schools from July 1, 2018 thru June 30, 2019, for the hosting of education intern and practicum students.
- Recommend to approve a Memorandum of Understanding (MOU), by and between RFS Behavioral Health T.A.C.K.L.E Behavior Health and Hicksville Exempted Village Schools beginning August 1, 2018.
- Recommend to approve service agreement with Northwest Ohio Educational Service Center (NwOESC) for services beginning July 1, 2018 and ending June 30, 2019. The estimated cost of service is $712,406.49.
- Recommend to approve renewal agreement from Griffin Insurance for Voluntary Student Accident Insurance Program for the 2018-2019 school year. This policy is underwritten by Guarantee Trust Life.
- Recommend to approve the annual payment of property, liability, and fleet insurance invoice in the amount of $39,891.00 from the Ohio School Plan. Premium includes Ohio School Plan’s Risk Management Services.
- Recommend to approve the Middle School/High School Student Handbook for the 2018-2019 school year.
- Recommend to approve the Elementary School Student Handbook for the 2018-2019 school year.
- Recommend to approve the following Elementary School student fees for the 2018-2019 school year.
- Recommend to approve the following breakfast/lunch prices for the 2018-2019 school year.
- Recommend to approve the athletic ticket prices for the 2018-2019 school year.
- Recommend to approve the following athletic department issues for the 2018-2019 school year.
- Recommend to approve participation in the National School Breakfast/Lunch Program, and the Title I and Title IIA Programs for the 2018-2019 school year.
- Recommend to approve the Certification of Standards Governing Types of Foods and Beverages Sold on School Premises Report from the Ohio Department of Education for the 2018-2019 school year.
- Recommend to approve the following new/revised Board of Education Bylaws/Policies:
- Recommend to extend recognition and appreciation to Community Memorial Hospital for providing 78 physicals to prospective athletes on Wednesday, May 16, 2018.
PROCLAMATION
WHEREAS, APT Manufacturing Solutions has completed the 2017-2018 school year as an off-site educational facility for students interested in pursuing a future in manufacturing and engineering.
WHEREAS, it is especially desirous at this time to publicly express the
appreciation of the Hicksville Administration and Board of Education and
commend APT Manufacturing Solutions and their employees for their
continued contribution to the Hicksville students involved in their program.
WHEREAS, it is proper and fitting to accord official recognition to
this corporation for their outstanding community service to the students at Hicksville High School.
NOW, THEREFORE, we as the Administration and Members of
the Hicksville Exempted Village Schools Board of Education,
issue this proclamation as a tribute of appreciation from the
entire Hicksville Exempted Village School District.
IN WITNESS THEREOF, we have hereunto subscribed our
names and have properly entered this resolution into the
minutes of the Hicksville Exempted Village Schools Board of
Education meeting this 25thday of June, Two Thousand Eighteen.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Recognition of Individuals Qualifying for State Track Meet
Jennifer Caryer moved and Stephanie Mazur seconded to approve the following as stated:
PROCLAMATION
WHEREAS, Michael Myers, Harlee Shuman, and Makayla Sullivan have completed the 2017-2018 season by qualifying for the State Track Meet; and
WHEREAS, it is especially desirous at this time to publicly express
the appreciation of the Hicksville Administration and Board of
Education and commend these athletes and their coaches for this fine
achievement; and
WHEREAS, it is proper and fitting to accord official recognition to
these athletes and coaching staff for this outstanding example of what
dedication and talent can accomplish;
NOW, THEREFORE, we as the Administration and Members of
the Hicksville Exempted Village Schools Board of Education,
issue this proclamation as a tribute of appreciation from the
entire Hicksville Exempted Village School District and urge our
citizenry to approve and support those events that honor these
fine young adults and the coaches for bringing recognition and
honor to the Hicksville Exempted Village School District.
IN WITNESS THEREOF, we have hereunto subscribed our
names and have properly entered this resolution into the
minutes of the Hicksville Exempted Village Schools Board of
Education meeting this 25thday of June, Two Thousand Eighteen.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Recognition of Individuals Qualifying for State Baseball Championship
Stephanie Mazur moved and Craig Eiden seconded to approve the following as stated:
PROCLAMATION
WHEREAS, Gabe Bland, Zac Brickel Eric Chapman, Jonah Gipple,
Junior Gipple, Jake Greer, Brady Hootman, Scott Keeran,
Braden Langham, Dylan Meek, Jacob Miller, Blake Stairhime,
Isaac Strubing, Parker Thiel, Ethan Wilhelm, Gage Yoder, and
Lukas Yoder have completed the 2017-2018 season by qualifying
for the State Baseball Championship; and
WHEREAS, it is especially desirous at this time to publicly express
the appreciation of the Hicksville Administration and Board of
Education and commend these athletes and their coaches for this fine
achievement; and
WHEREAS, it is proper and fitting to accord official recognition to
these athletes and coaching staff for this outstanding example of what
dedication and talent can accomplish;
NOW, THEREFORE, we as the Administration and Members of
the Hicksville Exempted Village Schools Board of Education,
issue this proclamation as a tribute of appreciation from the
entire Hicksville Exempted Village School District and urge our
citizenry to approve and support those events that honor these
fine young adults and the coaches for bringing recognition and
honor to the Hicksville Exempted Village School District.
IN WITNESS THEREOF, we have hereunto subscribed our
names and have properly entered this resolution into the
minutes of the Hicksville Exempted Village Schools Board of
Education meeting this 25thday of June, Two Thousand Eighteen.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Andy Hunter, Middle School Principal, provided the following report:
5/10-5/11/18 Hicksville Shake winner Shaely Miller
5/24/18 Defiance Co. Shake winner Rylen Bassett
7/10-7/12/18 D.A.R.E. Camp
8/6-8/10/18 MS Summer School
8/15/18 7thGrade Orientation
Andy Hunter presented Kirsten Coffman’s Elementary Principal report:
8/13-8/18/18 Kindergarten Jumpstart
- High School
Jeff Slattery, High School Principal, presented the following update:
5/21/18 Senior Awards
5/31-6/2/19 State Track Meet & Baseball Championship Games
- Jake Greer named “Player of the Year” for the conference.
- Coach Tim Shock named “Coach of the Year” for both the conference and the state.
6/3/18 Commencement
7/9-7/19/18 Summer Session #2
7/23-7/31/18 Gym closed for floor refinishiing
Keith Countryman, Superintendent, provided the following update:
- State scores are in, but are unofficial
- Can challenge some scores
- Students are showing growth
- Final Forms
- Athletic and academic forms all in one place
- Time saver
- Tracks staff member information also
- Safety Team completed training in June
- All passed
- 4-day tactical training
- Team supplies its own equipment
- Shoot over 750 rounds
- Bus Drivers
- Custodians
- Summer cleaning
CONSENT AGENDA
Jennifer Carrier moved to approve the following consent agenda after Troy Potter’s name is removed from “Employment/Classified Staff” section of page 11, and Stephanie Mazur second the following consent agenda.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
MINUTES AND FINANCIALS
Jared Wonderly moved and Stephanie Mazur seconded to approve the following as stated:
- Minutes from the regular board meeting on May 21, 2018.
- Treasurer’s Report
- Melissa Tope, Treasurer, provided the following update:
- The cafeteria ended the month with a positive balance of $1,489.84.
- FY19 liability insurance premium $39,891 (an increase of 1.66% or $651 from the previous year.
- Melissa Tope, Treasurer, provided the following update:
a. Cash Reconciliation as of May 2018.
b. Financial Statements for May 2018.
3. Recommend the Board approve the establishment of the following fund:
200-9722 Class of 2022 (Freshman)
4. Recommend the Board approve participation in the following federal funding projects for FY2019, establish accounts, and appropriate funds as indicated below:
HSTW (461-9019) Title I (572-9019)
IDEA B (516-9019) ESCE (587-9019)
Title II (590-9019) Title IV (599-9018)
Title IV (599-9019)
5. Recommend the Board approve the following Petty Cash and Change Funds accounts for FY2019:
Change Fund: Petty Cash:
Café $60.00 Athletic Checking $3000.00
Elementary $50.00 High School $ 125.00
Treasurer $2150.00
6. Approve final changes to Fiscal Year 2018 Permanent Appropriations as
presented.
7. Approve Fiscal Year 2019 Temporary Appropriations.
8. Approve the Amended Official Certificate of Estimated Resourses for Fiscal Year 2018.
9. Accept the following donations:
$ 150.00 from Sam Murphy for Baseball
$ 150.00 from Tim Turnbull for Baseball
$ 313.32 from Hicksville Family Eye Care for Student of the Quarter
$1100.00 from Hicksville Athletic Boosters for Baseball
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Jennifer Caryer moved and Craig Eiden seconded to approve the following as stated:
Board Resolution for Final Appropriations
BE IT RESOLVED by the Board of Education of the HICKSVILLE EXEMPTED VILLAGE School District, DEFIANCE County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education, during the fiscal year, ending June 30, 2018, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made and during said fiscal year. (See Attachment).
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Craig Eiden moved and Jared Wonderly seconded to approve the following as stated:
Board Resolution for Temporary Appropriations
BE IT RESOLVED by the Board of Education of the HICKSVILLE EXEMPTED VILLAGE School District, DEFIANCE County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education, during the fiscal year, ending June 30, 2019, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made and during said fiscal year. (See Attachment)
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Jared Wonderly moved and Stephanie Mazur seconded to approve the following as stated:
IT IS HEREBY CERTIFIED that the HICKSVILLE EXEMPTED VILLAGE School District has sufficient funds to meet the contract, obligation, payment, or expenditure for the above, and has in effect for the remainder of the fiscal year and the succeeding fiscal year the authorization to levy taxes which, when combined with the estimated revenue from all other sources available to the district at the time of certification, are sufficient to provide operating revenues necessary to enable the district to maintain all personnel, programs, and services essential to the provision of an adequate educational program on all the days set forth in its adopted school calendar for the current fiscal year and for a number of days in the succeeding fiscal year equal to the number days instruction was held or is scheduled for the current fiscal year, except that if the above expenditure is for a contract, this certification shall cover the term of the contract or the current fiscal year plus the two immediately succeeding fiscal years, whichever period of years is greater.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
EMPLOYMENT/CERTIFIED STAFF
Jennifer Caryer moved and Jared Wonderly seconded to approve the following as stated:
5 hours per week at a rate of $26.88 per hour for the months of June and August 2018.
Jamie Altman Julie Siebenaler
June 11 – June 15 July 9 – July 12
June 18 – June 21 July 16 – July 19
Mike Blue – 12 days
Robin Chamberlain – 10 days
Jeff Haught – 10 days
Matt Hoffman – 25 days
Zach Kohlmeier – 10 days (Band Camp)
Marilyn Leon – 10 days
Paul Overmyer – 10 days
Jeff Shaffer – 35 days
Dave Blue – Head Girls Track Coach
Dave Blue – Mini-Aces Track Coach
Mike Blue – Hicksville Initiative House Leader (Esemplare)
Robin Chamberlain – Co-Coronation Advisor
Robin Chamberlain – Co-Assistant Athletic Director
Andrea Diehl – Sixth Grade Camp Staff (50%)
Andrea Diehl – Sixth Grade Camp Director (50%)
Nathan Ferrell – Sixth Grade Camp Staff
Chris Gaghan – Hicksville Initiative House Leader (Setia)
Joy Geiger – Co-Coronation Advisor
Joy Geiger – Hicksville Initiative House Leader (Coragem)
Elaine Gerken – National Honor Society Advisor
Jeff Haught – Co-Athletic Director/Co-Ticket Manager
Amy Karacson – Sixth Grade Camp Staff (50%)
Amy Karacson – Sixth Grade Camp Director (50%)
Andrew Lawrence – Head Softball Coach
Christopher Olsen – Elementary Musical Director
Christopher Olsen – Extra Vocal Duties
Paul Overmyer – Co-Athletic Director/Co-Ticket Manager
Paul Payne – Head Boys Track Coach
Paul Payne – Mini-Aces Track Coach
Don Perna – Sixth Grade Camp Staff
Missy Ruoff – Cheerleader Advisor, 9-12
Lucas Smith – Co-Assistant Athletic Director
Joey Stevenson – Hicksville Initiative House Leader (Amitie)
Heather Taylor – Sixth Grade Camp Staff
Jeff Haught Andy Hunter
Matt Hoffman Jeff Slattery
Beth Stuckey
Amber Mack - $26.88 per hour, not to exceed 45 hours
Sandy Brown– Lead Instructor at a rate of $26.88 per hour
Destiny Nye – Lead Instructor at a rate of $26.88 per hour
Amanda Willitzer – Teaching Assistant at a rate of
$15.00 per hour
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Jennifer Caryer moved and Craig Eiden seconded to approve the following as stated:
Tim Shock – Head Baseball Coach
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
EMPLOYMENT/CLASSIFIED STAFF
Jared Wonderly moved and Stephanie Mazur seconded to approve the following as stated:
Nikki Miller – Co-Cheerleading Assistant
Riley Witte – Cheerleading Advisor, Grades 7-8
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Craig Eiden moved and Stephanie Mazur seconded to approve the following as stated:
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
SERVICES AND AGREEMENTS
Stephanie Mazur moved and Jennifer Caryer seconded to approve the following as stated:
$60.00 per credit for Summer Credit Recovery through the
Hicksville Digital Learning Center (HDLC) per course.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
OTHER BUSINESS
Jared Wonderly moved and Craig Eiden seconded to approve the following as stated:
RESOLUTION OF INTENT NOT TO PROVIDE CAREER-TECHNICAL EDUCATION IN
GRADES 7 AND 8
WHEREAS Ohio Revised Code Section 3313.90(A) requires each city, local, and exempted village school district to provide for students in grades seven through twelve career-technical education by means of establishing and maintaining a program, by being a member of a joint vocational school district (JVSD), or by contracting with a JVSD or another school district; and
WHEREASdivision (B) of Section 3313.90 provides that a board of education may adopt a resolution not to provide career-technical education to students enrolled in [grade seven] [grade eight] [both grades seven and eight] and will receive a waiver from the Ohio Department of Education so long as said resolution is filed by September 30 of that particular school year;
NOW THEREFORE BE IT, AND IT IS, HEREBY RESOLVEDthat, while the Hicksville Exempted Village Board of Education recognizes the importance of providing adequate training for students to enter their selected occupations, the Board hereby adopts this resolution notifying the Ohio Department of Education of its intent not to offer career-technical education for students enrolled in [grade seven] [grade eight] [both grades seven and eight] during the 2018-2019 school year; and
BE IT FURTHER RESOLVEDthat the Hicksville Exempted Village Board of Education respectfully requests that the Ohio Department of Education issue the waiver required by Ohio Revised Code Section 3313.90 (B) and
BE IT FURTHER RESOLVED that the Treasurer/CFO is hereby directed to certify and submit a copy of this resolution to the Ohio Department of Education at the earliest opportunity so as to ensure its receipt by the Department on a date which is in no event later than the 30thday of September, 2018.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Jennifer Caryer moved and Minda Jones seconded to approve the following as stated:
Preschool - $45.00 Grades K thru 12 - $55.00
Grades K-5 Breakfast - $1.50 Grades K-5 Lunch - $2.55
Grades 6-12 Breakfast - $1.50 Grades 6-12 Lunch - $2.85
Adult Lunch - $3.50 Extra Milk - $.50
- Involvement in indoor track events at no cost to the school district.
2271 – College Credit Plus Program
4121 – Criminal History Record Check
4162 – Drug and Alcohol Testing of CDL License Holders
5111 – Eligibility of Resident/Nonresident Students
5112 – Entrance Requirements
7530 – Lending of Board-Owned Equipment
7530.02 – Staff Use of Personal Communication Devices
7542 – Access to District Technology Resources from Personal Communication Devices
7543 – Utilization of the District’s Website and Remote Access to the District’s Network
8400 – School Safety
8600.04 – Bus Driver Certification
9141 – Business Advisory Council
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
OLD BUSINESS
- Fencing at Athletic Fields
- Stephanie Mazur moved and Jennifer Caryer seconded to approve the purchase of fencing from Arrow Fence at a cost of $46,745.25 (Football $8,887.25; Baseball $37,850).
- Bleachers at Track
- Craig Eiden moved and Jared Wonderly seconded to approve the purchase of bleachers from Farnham Equipment at a cost of $17,118.00.
- Open House
- Scheduled for September 9, 2018 from 2-4:00 p.m.
- Jeff Shaffer and Eric Bassett are working on brochures to
- Increase Community Attendance by speaking with the Senior
- Scheduled for September 9, 2018 from 2-4:00 p.m.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
highlight cost savings.
Citizen Center and Rotary.
ADJOURNMENT
Craig Eiden moved and Jared Wonderly seconded to adjourn this meeting until the next board meeting to be held on Monday, August 13, 2018 at 6:00 p.m.
** Roll Call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
____________________________________ _____________________________________
Board President Treasurer