Search Site

This search form uses an instant search feature. As you type, search results will appear automatically below the search field. When you've entered you desired search terms use tab to navigate through the available results and hit enter to open the selected page or document.
September 16, 2019 Board Meeting
Jeff Shaffer
Tuesday, October 22, 2019

Hicksville Exempted Village Schools

Regular Meeting of the Board of Education

September 16, 2019

 

The Hicksville Exempted Village Schools Board of Education met in regular session on Monday, September 16, 2019 at 5:30 p.m. in the Community Room.  The meeting was opened by President, Minda Jones, with the following Board members answering roll call:  Jennifer Caryer, Minda Jones, Craig Eiden, Stephanie Mazur, and Galen Methvin.

 

 

Matt Hoffman, Technology Assistant, spoke about providing technology assistance for ELA students.

 

 

The following items were discussed by the building Principals.

Elementary School – Kirsten Coffman

  • Student dismissal is going very well 
  • An author will be visiting soon
  • Auditions for the play will begin
  • School report card
  • Upcoming homecoming events
  • Testing

Middle School – Andy Hunter

 

High School – Jeff Slattery

The following items were discussed by Keith Countryman, Superintendent.

 

  • There will be a delay in the road construction to State Route 18 this fall, since no bids came in.  Another request for bids will be sent out in December.
  • Staff/teachers went on a tour of Hicksville before school started.
  • Successful opening day.  
  • Solar field will require removal of trees.
  • Mr. Countryman will be volunteering on a few committees in Columbus.  One of the committees involve the school district report card.

Stephanie Mazur moved and Craig Eiden seconded the motion to approve the following consent agenda.

 

Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin. 

 

 

Jennifer Caryer moved and Galen Methvin seconded the motion to approve the following as stated.

 

  1. Minutes from the regular board meeting on August 13, 2019.
  2. Recommend to waive the reading of the board minutes unless otherwise stated.

         3.     Treasurer’s Report                           

         

                  a.      Cash Reconciliations as of July and August 2019.

                  b.      Financial Statements for July and August  2019.

                  c.      Approve Amended Official Certificate of Estimated Resources for Fiscal                          Year 2020 as presented, total General Fund Resources $13,328,157.45                                  and total Resources for all funds of $20,050,676.71.

                  d.      Approval Fiscal Year 2020 Permanent Approprations as presented, total  

                           General Fund Appropriations of $10,704,670.43 and total Appropriations                         for all funds of $12,788,471.57.

         4.     Accept the following donations:

                           $  250.00 from Ohio State Eagles Charity Fund for Mini-Aces Volleyball   

                           $  100.00 from Defiance County Agricultural Society for Art Club

 

Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin. 

 

 

Jennifer Caryer moved and Stephanie Mazur seconded the motion to approve the following as stated.

 

  • Recommend to approve Jay Mast as a Title 1 Tutor for the 2019-2020 school year for a maximum of 20 hours; to be funded through Federal 
  • Recommend to approve Staci Wagner as a certified substitute for the      2019-2020 school year.
  • Recommend to approve Mariah Stevenson as Kindergarten Jump Start Teaching Assistant at a rate of $15.00 per hour from August 12 – August 16, 2019.  
  • Recommend to approve the resignation from Elizabeth Knight as custodian effective August 19, 2019.   
  • Recommend to approve the resignation from John Adams as afternoon route bus driver effective August 23, 2019.   
  • Recommend issuing a one (1) year contract to Laura Wofford as bus driver (1.75 hours per day), with zero (0) year experience, for the       2019-2020 school year.
  • Recommend to approve Staci Wagner as a classified substitute for the      2019-2020 school year.
  • Recommend to approve Thomas Taylor as Interim CFO/Treasurer on an as needed basis beginning September 3, 2019.  Rate of service is $60.00 per hour up to 40 hours per week, and will receive mileage reimbursement at a rate of $.50 per mile.
  • Recommend to approve payment to Cotterman & Company, Inc. the sum of $35,990.10 for contractual services for the roof upgrade. 
  • Recommend to approve a service agreement with Northwest Ohio Educational Service Center (NwOESC) for Paraprofessional services         from August 15, 2019 – June 15, 2020.
  • Recommend to approve a resolution stating that the board has reviewed and affirms the language in NEOLA Policy# 2413 – Career Advising.  This policy still meets the needs of our students.    
  • Recommend to approve the In-State and Out-State Tuition rate for the 2019-2020 school year.  
  • Recommend to amend the adult school lunch price from $3.50 to $3.70 effective September 3, 2019.

Title 1A Grant Funds.

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.  

Jennifer Caryer abstained.

 

 

Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following as stated.

 

                                                                              

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.  

Jennifer Caryer abstained.

 

 

Craig Eiden moved and Jennifer Caryer seconded the motion to approve the following as stated.

 

Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin. 

 

 

Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following as stated.

 

                                                                                    

 

Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin. 

A discussion was held on the following items.

  • Change October board meeting to October 21st.
  • Change November board meeting to November 18th
  • Removing stop sign at the main entrance 

At 7:05 p.m., Stephanie Mazur moved and Jennifer Caryer seconded the motion to consider the appointment, employment, dismissal, discipline, demotion, or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing.

Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin. 

The meeting reconvened at 8:01 p.m.

 

 

 

 

Craig Eiden moved and Stephanie Mazur seconded the motion to adjourn this meeting until the next regular board meeting to be held on Monday, October 21, 2019 at 

5:30 p.m. in the Community Room. 

 

Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.

 

 

 

_____________________________________    _____________________________________

                  Board President                                                       Treasurer