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December 16, 2019 Board Meeting
Jeff Shaffer
Friday, January 10, 2020

Hicksville Exempted Village Schools

Regular Meeting of the Board of Education

December 16, 2019

 

The Hicksville Exempted Village Schools Board of Education met in regular session on Monday, December 16, 2019 at 5:30 p.m. in the Community Room.  The meeting was opened by President, Minda Jones, with the following Board members answering roll call:  Jennifer Caryer, Minda Jones, Craig Eiden, Stephanie Mazur, and Galen Methvin.

Eric Bassett – Director of Operations

  • Contractors are lined up over Christmas break for building maintenance
  • Solar project is moving forward
  • Currently working on building project
  • Middle School musical
  • Grade 3 ELA test scores
  • Would like to congratulate the work done by the Title teachers and those who decorated the halls for Christmas
  • Grade 6 camp
  • Grade 5-6 Christmas concert
  • Grade 7-12 Christmas concert
  • Gifted testing
  • Middle School spelling bee
  • Student Leadership Conference at Defiance College
  • Event at Northwest State Community College
  • Visitation from Carey Schools for K-12 House Assembly
  • Athletic Boosters are focusing on future projects.  There may be a possible golf outing as a fundraiser.
  • Fall testing
  • He spoke regarding the board’s recent visit to Four County.  It was the first time that an entire school board made a full visit. 
  • Attended a Business Advisory Council and Superintendent’s meeting
  • The school received a NRA grant
  • Attended a compliance officer training with Mr. Slattery
  • Discussed the building project dates

 

 

The following items were discussed by the building Principals.

 

 

Elementary School – Kirsten Coffman

 

 

Middle School – Andy Hunter

 

 

High School – Jeff Slattery

Dennis Vetter – Four County Career Center

            

 

The following items were discussed by Keith Countryman, Superintendent.

 

Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following consent agenda.

 

Roll call:  Ayes – Craig Eiden, Jennifer Caryer, Stephanie Mazur, Galen Methvin, and Minda Jones.  Motion Carried 5-0.

 

 

Jennifer Caryer moved and Craig Eiden seconded the motion to approve the following as stated.

 

  1. Minutes from the regular board meeting on November 18, 2019, and work session meetings on November 18, 2019 and December 4, 2019.
  2. Recommend to waive the reading of the board minutes unless otherwise stated.

         3.     Treasurer’s Report                           

         

      a.   Approve Cash Reconciliation as of November 2019

b.   Approve Financial Statements for November 2019

c.   Approve Amended Certificate of Estimated Resources for Fiscal Year 2020 as presented, total General Fund Resources of $14,010,463.47 and total Resources for all funds of $20,904,014.24

d.   Approve Fiscal Year 2020 Amended Permanent Appropriations as presented, total General Fund Appropriations of $10,741,118.30 and total Appropriations for all funds of $14,562,267.72

e.   Approve the following Then and Now Certificate:

P.O. #

Vendor

Fund/Account

Amount

Description

200525

Defiance Co. Bd. of DD

001-1230-475

$10,000.00

Excess Cost - Good Samaritan School 1st half FY20

200525

Defiance Co. Bd. Of DD

001-1240-475

$5,000.00

Excess Cost - Good Samaritan School 1st half FY20

f.    Approve Fiscal Year 2020 Five-Year Forecast as presented; cash balance as of June 30, 2024 (line 7.020) of $1,583,638

         4.     Accept the following donations:

                           $     90.00 from Bill’s Locker Room for Wrestling

                           $ 2350.00 from Ohio State Eagles Charity Fund for Track/Cross Country

Roll call:  Ayes – Jennifer Caryer, Galen Methvin, Craig Eiden, Stephanie Mazur, and Minda Jones.  Motion Carried 5-0.  

 

 

Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following as stated.

 

  • Recommend to approve Michaela Bauer as a certified substitute for the 2019-2020 school year.
  • Recommend to approve the following supplemental contracts for the 2019-2020 school year.     
  • Recommend to approve Jennifer Nelson as a classified substitute for the 2019-2020 school year.
  • Recommend to extend recognition and congratulations to Kirsten Coffman, Emily Rodesh, a host of volunteers, and the cast and crew 
  • Recommend to approve the following as school representatives for the Hicksville Exempted Village Council/Park Board.
  • Recommend to approve January 13, 2020 at 5:30 p.m. as the    

                                    

                  

                                          

                                          Mackenzie Coleman – Project MORE Advisor (50%)

                                          Brianna Culler – Project MORE Advisor (25%)

                                          Kate Haggerty – Project MORE Advisor (25%)  

 

Roll call:  Ayes – Jennifer Caryer, Galen Methvin, Craig Eiden, Stephanie Mazur, and Minda Jones.  Motion Carried 5-0.  

 

 

Craig Eiden moved and Stephanie Mazur seconded the motion to approve the following as stated.

 

 

Roll call:  Ayes – Jennifer Caryer, Galen Methvin, Craig Eiden, Stephanie Mazur, and Minda Jones.  Motion Carried 5-0.  

 

 

Stephanie Mazur moved and Jennifer Caryer seconded the motion to approve the following as stated.

 

of the elementary musical, “Frozen Jr.” for their outstanding 

performances on November 22, 2019 – November 24, 2019.

                                          Andrew Lawrence                      Laura Wofford

 

Roll call:  Ayes – Jennifer Caryer, Galen Methvin, Craig Eiden, Stephanie Mazur, and Minda Jones.  Motion Carried 5-0.  

Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following as stated.

 

      date and time for the 2020 Organizational Board Meeting and appoint 

Jennifer Caryer as President Pro-Tem.

 

Roll call:  Ayes – Jennifer Caryer, Galen Methvin, Craig Eiden, Stephanie Mazur, and Minda Jones.  Motion Carried 5-0.  

A discussion was held on the following item.

  • The board discussed the policy regarding the release time for religious programs.  Mr. Countryman will be looking into it further.

Stephanie Mazur moved and Craig Eiden seconded the motion to adjourn this meeting until the organizational board meeting to be held Monday, January 13, 2020 at 

5:30 p.m. in the Community Room.   The regular board meeting will immediately follow.

 

Roll call:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.   Motion Carried 5-0.  Time 6:26 p.m.  

 

 

 

_____________________________________    _____________________________________

                  Board President                                                       Treasurer