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January 13, 2020 Board Meeting
Jeff Shaffer
Tuesday, January 21, 2020

Hicksville Exempted Village Schools

Regular Meeting of the Board of Education

January 13, 2020

 

 

The Hicksville Exempted Village Schools Board of Education met in regular session on Monday, January 13, 2020 at 5:40 p.m. in the Community Room.  The meeting was opened by President, Jennifer Caryer, with the following Board members answering roll call:  Minda Jones, Craig Eiden, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.

 

 

Matt Hoffman – Technology

  • NWOCA upgraded PowerSchool server over Christmas break
  • STEAM – Mr. Ferrell is creating an E-Sports program, an afterschool program being funded through the Student Wellness and Success Funds.
  • End of semester

 

 

The following items were discussed by the building principals.

 

Elementary School – Kirsten Coffman

  • State Assessment coming up, beginning in February.
  • PBIS Activities

 

Middle School – Andy Hunter

  • Defiance County Spelling Bee is January 21, 2020.
  • Junior High Girls Basketball is wrapping up.
  • Scheduling is beginning for next year.

 

High School – Jeff Slattery

  • Winter band concert held December 17, 2019.
  • Girls Basketball team won the Route 49 Tournament for the 5th time.
  • End of course retakes for Juniors and Seniors will be January 6, 2020.
  • Slattery Oil Company donated towards the End-of-the Quarter celebration.
  • Preparing for Spring testing.
  • Ongoing Teacher evaluations.

 

 

There was nothing to report regarding Four County Career Center.

 

 

The following items were discussed by Keith Countryman, Superintendent.

  • Building Project – Construction documents and blueprints have arrived.
  • Construction document estimate is expected on January 14, 2020.
  • Reconciled construction document costs are expected January 21, 2020.
  • Architect is working on drawings to be available for community viewing.
  • Working on 2020-2021 school calendar.  Two teacher days will be during fair week, with school starting the following week.
  • January School Board Recognition Month – Certificates from Governor and OSBA were presented.

 

 

Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following consent agenda.

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.  Motion Carried 5-0.

 

 

Minda Jones moved and Craig Eiden seconded the motion to approve the following as stated.

 

  1. Minutes from the regular board meeting on December 16, 2019. 

         2.     Treasurer’s Report                           

         

      a.   Approve Cash Reconciliation as of December 2019

b.   Approve Financial Statements for December 2019

c.   Approve Amended Certificate of Estimated Resources for Fiscal Year 2020 as presented, total General Fund Resources of $14,010,463.47 and total Resources for all funds of $20,917,276.31

d.   Approve Fiscal Year 2020 Amended Permanent Appropriations as presented, total General Fund Appropriations of $10,745,645.51 and total Appropriations for all funds of $14,489,823.70

  1.   Accept the following resolution as presented:

RESOLUTION NO. 2020-01

                           RESOLUTION AUTHORIZING THE SCHOOL DISTRICT

                           TO ISSUE TAX-EXEMPT LEASE-PURCHASE

                           OBLIGATIONS IN A PRINCIPAL AMOUNT NOT TO

                           EXCEED $3,500,000 AND TO ENTER INTO A GROUND

                           LEASE AND A LEASE-PURCHASE AGREEMENT FOR

                           THE PURPOSE OF ACQUIRING, CONSTRUCTING, AND

                           EQUIPPING A NEW BUILDING FOR ACADEMIC AND

                           ATHLETIC PURPOSES, AS WELL AS PROVIDING FOR

                           ROADWAY IMPROVEMENTS.

         4.     Accept the following donations:

                           

                  $   100.00 from Candace Overmyer for Noah Karacson Scholarship                                           Fund in memory of Denise Overmyer

                  $   100.00 from Greg & Lisa Slattery for Football

                  $   100.00 from Greg & Lisa Slattery for Boys Basketball

                  $   100.00 from Greg & Lisa Slattery for Boys Baseball

                  $   100.00 from Greg & Lisa Slattery for Volleyball

                  $   100.00 from Greg & Lisa Slattery for Girls Basketball

                  $   100.00 from Greg & Lisa Slattery for Softball

                           $   168.00 from Marlin & Nathasha Eicher for Grade 6 Camp

 

Mr. Ruen explained the timeline for receiving the Lease/Purchase proceeds as well as noting that the placement agent will reach out to all three local banks.

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.  Motion Carried 5-0.

 

Mr. Ruen noted that Fiscal Year 2019 Audit is currently going on.

 

 

Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following as stated.

 

  • Recommend to approve Austin Briskey as a certified substitute for the remainder of the 2019-2020 school year.  
  • Recommend to approve a $100.00 per occurance stipend to John Adams and Eric Bassett for snow removal during non-school hours.  
  • Recommend to approve the annual OSBA membership dues from     January 2020 – December 2020.              This would include electronic versions of OSBA Briefcase,  School Management News, and the Virtual Transportation Supervisor subscriptions.
  • Recommend to approve an audit agreement between Hicksville Exempted Village Schools and the Auditor of State, for fiscal year ending June 30, 2019.  The cost of service is $17,138.00.  
  • Recommend to approve a resolution stating that the board has approved the following annual events on which public funds may be expended for meals, refreshments and amenities for the 2020 calendar year.       
  • Recommend to approve the 2020 Board of Education Scholarship amount of $700.00.    

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.  Motion Carried 5-0.

Stephanie Mazur moved and Minda Jones seconded the motion to approve the following as stated.

 

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.  Motion Carried 5-0.

 

Craig Eiden moved and Galen Methvin seconded the motion to approve the following as stated.

 

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.  Motion Carried 5-0.

Minda Jones moved and Stephanie Mazur seconded the motion to approve the following as stated.

 

 

                        Christmas Gifts

                        End of School Year Luncheon

                        Parent/Teacher Conferences

                        Senior Citizens/Volunteer Appreciation Banquet

                        Teacher Appreciation Luncheon

                        Teacher In-Service Workdays       

                        Veteran’s Day Assembly    

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.  Motion Carried 5-0.

 

 

A discussion was held on the following old business items.

  • Religious release time policy – Superintendent Countryman noted that this item will be included on the February agenda.

 

 

A discussion was then held on the following new items.

  • Online Board Agenda
  • A tentative school board meeting will be held on Thursday, January 23, 2020 at 6:45 a.m. to approve construction documents to be released for bids.

 

Stephanie Mazur moved and Craig Eiden seconded the motion to adjourn this meeting until the next regular board meeting to be held on Monday, February 17, 2020 at 

5:30 p.m. in the Community Room.

 

 

Roll call:  Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.  Motion Carried 5-0.  Time 6:30 p.m.

 

_____________________________________    _____________________________________

                  Board President                                                       Treasurer