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May 21, 2018 Board Meeting
Jeff Shaffer
Monday, September 10, 2018

HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION

Regular Board Meeting

May 21, 2018

6:00 p.m.

 

The Hicksville Exempted Village School Board of Education met in Regular Session on Monday, May 21, 2018 at 6:00 p.m. in the Community Room.  The meeting was opend by President Minda Jones with the following board members present: Jennifer Caryer, Craig Eiden, Minda Joens, Stephanie Mazur, and Jared Wonderly.

 

REGULAR BUSINESS

Presentation

  • Jerry Hayes, Executive Director of Defiance County Economic Development, was present to present an Enterprise Zone Agreement for Adroit Thinking, Inc. (dba “5-Acre Mill”) as they are looking to add on to its current facility (estimated cost of $525,000) and increase its staff by eleven (11) members.  The Agreement would save Adroit approximately $66,600 in taxes over a 10-year period.
  • Craig Eiden noted the Finance Committee had met on 5/14/18 to discuss the following items:
    • Cafeteria
      • Cafeteria prices to increase $0.20/meal for the 2018-2019 school year.
      • Ala carte items, along with other miscellaneous items, will see price adjustments.
  • High School
    • Jeff Slattery, High  School Principal, presented the following:
      • State Testing is over – thanked Guidance Counselors and one-on-one proctors for their assistance
      •                      Hicksville Trivia Night
      • 5/5/18           Prom
      • 5/7/18           Spring Choral Concert
      • 5/9/18           NHS Induction & Art Show
      • 5/14/18         Band Concert
      • 5/18/18         “Dominion Cup” – Hicksville won this year’s competition
      • 5/21/18         Crazy Pins celebration for “Setia” house
      • 5/22/18         Four Country Career Center Recognition, Senior Awards, &
      • 5/30/18         Students’ Last Day
      • 6/1/18           Teachers’ Last Day
  • Middle School
    • Andy Hunter, Middle School Principal, presented the following:
      • 5/7/18           Choir Concert
      • 5/10-11/18    Hicksville Shake
      • 5/11/18         District Art Show
      • 5/14/18         Band Concert
      • 5/21/18         Crazy Pins celebration for “Setia” house
      • 5/23/18         Defiance County Shake
      •                      8thGrade Field Trip

Finance Committee Report

  • Buses
  • 5-year Forecast
    • Recommend administrative team determine its short-term, mid-term, and long-term capital improvement goals.

Principal Reports

                           Seniors Last Day

  • Elementary School
  • Denny Vetter was present to present the Four County Report as follows:
    • 5/22/18                     Senior Recognition Day
    • Computer Networking took 1stPlace in the State
    • Yearly House Tour was successful
    • 5-year Forecast looks promising
      • Not deficit spending as 1-mill levy helped their cash flow
  • Keith Countryman, Superintendent, presented the following:    
    • ODE Safety Operating Plan has been successfully submitted
    • Thank you to the Hicksville School Foundation for all of their assistance throughout the year.
    • Linda Haycock from ODE visited campus to present an “Exellence Award” for the District’s growth on the state report card.        
      • Thank you to the students and staffs for their efforts.

                        

Four County Career Center Report

  • Doug Beck – Adult Ed Supervisor

Superintendent’s Report

  • Commended Chris Gaghan and Joey Stevenson on a successful Art Show.
  • Senior Citizens Banquet was a success
    • Roughly 75 people participated
    • 16thyear the District has held this event
    • Thank you to all that attend for being good role-models to our students.

                  

CONSENT AGENDA

Stephanie Mazur moved and Craig Eiden seconded to approve the following consent agenda:

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

                  

MINUTES AND FINANCIALS

Jennifer Caryer moved and Jared Wonderly seconded to approve the following as stated:

 

 

  • Minutes from the regular board meeting on April 9, 2018, special finance committee meeting on April 25, 2018, special board meeting on April 26, 2018 and special finance committee meeting on May 14, 2018.

         2.      Treasurer’s Report                                    

  • Melissa Tope, Treasurer, presented the following:

                  a.      Cash Reconciliation as of April 2018.

                  b.      Financial Statements for April 2018.

         3.      Accept the following donations:

                           $  250.00 from The Wholesale House for Girls Basketball

                           $  500.00 from Tizz Crowley for scholarship in memory of Tim Dotts

                           $1000.00 from Ohio State Eagles Charity Fund for Basketball 10,000 Shot Club

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

                    

Craig Eiden moved and Jared Wonderly seconded to approve the following as stated:

 

 

         4.      Recommend to approve the following fund.   

                         300-9056   Basketball 10,000 Shot Club 

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

Jennifer Caryer moved and Jared Wonderly seconded to approve the following as stated:

 

         5.      Recommend to approve the Five Year Forecast for the May 2018 submission to the Ohio Department of Education as presented.  

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

EMPLOYMENT/CERTIFIED STAFF

                           

Jared Wonderly moved and Stephanie Mazur seconded to approve the following as stated:  

  • Recommend to rescind a three (3) year limited teacher’s contract issued to Emily Rees at the April 9, 2018 board meeting.
  • Recommend to non-renew the following contracts at the conclusion of the 2017-2018 school year.  
  • Recommend to non-renew all certified supplemental contracts at the conclusion of the 2017-2018 school year or at the end of the activity.  
  • Recommend issuing a continuing contract to Emily Rees beginning with the 2018-2019 school year, upon fulfilling requirements to obtain continuing contract status.  (Pending transcripts) 
  • Recommend to approve the following supplemental contracts for the 2018-2019 school year (pending certification and background check). 
  • Recommend to approve the following as substitute teachers for the   2018-2019 school year (pending certification and background check).
  • Recommend to approve the employment of substitute teachers from the NwOESC list for the 2018-2019 school year.  This includes any addendums to the original list as the year progresses.   
  • Recommend to non-renew all classified supplemental contracts at the conclusion of the 2017-2018 school year or at the end of the activity. 
  • Recommend to approve Sophie Clark as a High School office helper for the summer of 2018 for a maximum of 30 hours at minimum wage.  
  • Recommend to approve Sidney Slattery as an Elementary School office helper for the summer of 2018 for a maximum of 30 hours at minimum wage.  
  • Recommend issuing a two (2) year contract to Elizabeth Knight as custodian      (8 hours per day), with one (1) year experience, beginning with the 2018-2019 school year and ending at the conclusion of the 2019-2020 school year.
  • Recommend to approve the following supplemental contracts for the 2018-2019 school year (pending certification and background check).       
  • Recommend to approve the following as classified substitutes for the               2018-2019 school year.   
  • Recommend to approve the employment of classified substitutes from the NwOESC list for the 2018-2019 school year.  This includes any addendums to the original list as the year progresses.   
  • Recommend to approve the following as volunteers for the 2018-2019 school year (pending certification and background check). 
  • Recommend to approve Mentor Program service agreement with Northwest Ohio Educational Service Center (NwOESC) for the 2018-2019 school year.
  • Recommend to approve resolution to continue membership in the Ohio High School Athletic Association (OHSAA), for the 2018-2019 school year.
  • Recommend to approve a service agreement with Defiance County Board of Developmental Disabilities (DCBDD), to provide educational services from August 2018 – June 2019.  The district will be asessed $3000.00 per student for the excess cost.
  • Recommend to approve a service agreement with Central Ohio Medical Review (COMR), LLC for the purpose of the district procuring the medical review services and related therapy referrals for students who are undergoing evaluation, for, or receiving any of the related services of Occupational, Physical, or Speech/Language therapies, or Audiology services as a component of their IEP service plan.  The term of the agreement shall be for one year commencing July 1, 2018 and ending June 30, 2019.  The cost of said services will be:                             
  • Recommend to approve a clinical affiliation agreement with Northwest State Community College for Early Childhood/Paraprofessional Programs beginning August 1, 2018 and ending July 31, 2020.  
  • Recommend to approve a three year software and service agreement with Apptegy, at a cost of $25,800.   This agreement will expire in July of 2021.
  • Recommend to approve expenses paid out of the elementary and high school drama fund (including stipends), for the 2017-2018 and 2018-2019 school year.
  • Recommend to approve the 2018 list of graduates, pending completion of all requirements.  
  • Recommend to approve the Safety Operations Plan for the school district. 
  • Recommend to approve the boys basketball team to attend an overnight trip to Bluffton, OH from June 12, 2018 – June 13, 2018 for a basketball shootout.                       
  • Recommend to approve the girls basketball team to attend an overnight trip to Kalamazoo, MI from June 22, 2018 – June 24, 2018 for a team camp.                                  
  • Recommend to approve the volleyball team to attend an overnight trip to Mason, OH from July 12, 2018 – July 14, 2018 for a team camp.         
  • Recommend to approve the Middle School/High School Athletic Code Handbook for the 2018-2019 school year.
  • Recommend to approve the Activity Advisor and Coach Handbook for the    2018-2019 school year.
  • Recommend to approve a Drug Testing Policy for the 2018-2019 school year.  This policy applies to all student-athletes in grades 9-12.
    • Recommend to approve the purchase of three (3) buses with half being paid from FY18 and the other half from FY19, and authorizing Keith Countryman to make the purchase.

                                                                              

                                         Miranda Decator                            Jay Mast

                                          Kate Haggerty                               Amanda Willitzer

                                          Jamie Altman – Co-Mini-Aces Cross Country Coach

                                          Mike Altman – Jr. High Boys Basketball Assistant Coach

                                          Dave Blue – Boys Basketball Assistant Coach

                                          Josh Freese – Head Girls Basketball Coach

                                          A.J. Klausing – Head Jr. High Boys Basketball Coach

                                          A.J. Klausing – Mini-Aces Football Coach

                                          Rachael Mann – Jr. High Girls Basketball Assistant Coach

                                          Ryan Miser- Girls Basketball Assistant Coach

                                          Paul Payne – Co-Mini-Aces Cross Country Coach

                                          Tony Tear – Head Boys Basketball Coach

                                          Tony Tear – Mini-Aces Basketball Coach

         

                                          Ed Foster                                       Kevin Snyder

                                          John Michael                                 Rick Straley

                                          Paul Overmyer                              Sue Strubing

                                          Pam Payne                                    Nancy Swift

                                          Angie Provines                             Jacqui Underwood

                                                             Macy Weatherhead

                                          

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

EMPLOYMENT/CLASSIFIED STAFF

Stephanie Mazur moved and Jennifer Caryer seconded to approve the following as stated:   

                                          

                                          Jon Diehl – Freshman Boys Basketball Coach

                                          Kara Johns – Mini-Aces Girls Basketball Coach

                                          Lorie Schroeder – Head Jr. High Girls Basketball Coach

                                          Jaimee Slattery- Mini-Aces Volleyball Coach                   

                                                                              

                                   Heather Adams                                     Paula Scranton

                                    Becky Bailey                                       John Smith

                                    Mike Bailey                                         Annie Stairhime          

                                    Jennifer Bergman                                Rick Straley

                                    Ed Foster                                             Sue Strubing   

                                    Angie Johnson                                    Nancy Swift                

                                    Pam Payne                                          Carrie Vowles

                                                            Macy Weatherhead      

                                          Bob Weatherhead – Girls Basketball 

                                          Clark Zartman – Girls Basketball 

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

SERVICES AND AGREEMENTS                  

The last bulleted item in this section regarding “Apptegy” was changed from expiring in “June of 2020” to “July of 2021”.

Craig Eiden moved and Jared Wonderly seconded to approve the following as stated:

                           $25.00 per medical review/referral for students with a single therapy

                           $50.00 per medical review/referral for students with two therapies

                           $75.00 per medical review/referral for students with three therapies

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

OTHER BUSINESS       

Jennifer Caryer moved and Stephanie Mazur seconded to approve the following as stated:   

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

Stephanie Mazur moved and Jennifer Caryer seconded to approve the following as stated:

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

Jennifer Caryer moved and Stephanie Mazur seconded to approve the following as stated:

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

OLD BUSINESS

  • Director of Operations Assistant Employment Details
  • Retirement Stipend
    • MOU was signed and approved for the RIF
    • No one took the stipend
    • Student numbers are high enough that the District will not have to RIF
  • June and July School Board Meetings  
    • June Board meeting to be held June 25, 2018, with no meeting in July.
    • August Board meeting will be held August 13, 2018
  • “Hall of Fame” – more discussion necessary
  • Security Glass – more discussion necessary
    • Safety Feature
    • Quote approximately $22,000
    • Meeting with community member to discuss possible investment
    • Caryer would like to see more options
  • Open House – September 9, 2018
    • Will compose a brochure listing changes made since building was built, along with cost effectiveness
    • Intend to have student stations regarding “The Shake”, STEAM classes, Art, Sports program
  • Athletic Facility Upgrade – more discusson is necessary

DISCUSSION

EXECUTIVE SESSION           

Jennifer Caryer moved and Jared Wonderly seconded to hold an executive session at 8:00 p.m. order to consider the appointment, employment, dismissal, discipline, demotion, or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing.   

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

The Board returned to Regular Session at 8:20 p.m.

ADJOURNMENT 

 

Jennifer Caryer moved and Jared Wonderly seconded to adjourn this meeting until the next board meeting to be held on Monday, June 25, 2018.

** Roll Call: Ayes- Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

__________________________________                _________________________________

Board President                                                           Treasurer