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January 7, 2019 Board Meeting
Jeff Shaffer
Thursday, February 07, 2019

REGULAR BOARD  MEETING  AGENDA

HICKSVILLE EXEMPTED  VILLAGE  BOARD OF  EDUCATION January  7, 2019

Immediately Following Organizational Meeting

Community Room

 

The Hicksville Exempted Village Schools Board of Education met in Regular Session on Monday, January 7, 2019, at 6:10 p.m. in the Community Room.  The meeting was opened by President Minda Jones with the following Board members answering roll call:  Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

 

REGULAR BUSINESS

  • Principal Reports

  • Middle School
    • 6thGrade Camp was a success
    • Gifted Testing – 6thGrade
    • Data Dives will begin this week

                  Andy Hunter, Middle School Principal, presented the following updates:

  • High School

                  Jeff Slattery, High School Principal, presented the following updates:

  • 12/17/19                   “Real Money, Real World”
  • 1/9/19                       Hicksville Chamber of Commerce Meeting

                      Defiance County Special Olympics Team (Girls Basketball game vs. Stryker)

         

  • Elementary School

                  Kirsten Coffman, Elementary Principal, presented the following updates:

  • 1/7/19                       2ndGrade Special Ed. Testing
  • 1/14/19                     Family Literacy Night at 6:00 p.m.
  • Teacher of the  Quarter nominations
  • 3rdGrade Behavior Incentives for positive behavior

  • Four County Career Center Report

         A report was not available.

  • Finance Committee Report
  • Superintendent’s Report  

         Craig Eiden presented the Finance Committee update:

  • The Board, and Finance Committee supports its decision, to place a ¾% income tax levy on the ballot in May 2019
  • This levy will replace the levy that the Board had allowed a ¾% levy to roll-off in 2015
  • The levy will be used for operating purposes, along with the construciton of a new field house next to the existing school, and will be used as follows:

  • Classroom space
    • Due to increasing kindergarten classes the preschool class rooms are needed for kindergarten, along with other educational needs such as S.T.E.A.M.
    • The field house will include new classroom space for the preschool
  • Extend the current drive to State Route 18
  • Practice and educational spaces
    • Wrestling
    • Mini-Aces programs
    • PE & Health classes may be hosted
    • Inside recess for elementary students
    • Practice space to allow students to get home at more reasonable hour
  • The proposed Field house will contain the following (please note: the actual layout of the facility will be a collaboration with the public):
    • Three (3) basketball courts with 4-lane track
    • Batting cages
    • Community Room
    • Kitchen
    • Concession stand
    • Preschool classrooms
    • Locker Rooms
    • Weight room on second floor
    • Potential bus shelter

Keith Countryman, Superintendent, presented the following:

  • Metal detectors are to be installed in the HS entrance 
    • A special “Thank you” to Justin Kuhn and Entry Shieldfor their assistance in this project
    • He is currently waiting on a response from the BWC for a safety grant that he has applied for
  • A grant application has been made for special ed sensory equipment
  • Board Recognition Month – “thank you” to the Hicksville Board of Education for their continued dedication and support of the District.

 

 

 

CONSENT AGENDA

 

Craig Eidenmoved and Jared Wonderly seconded to approve the following consent agenda as it reads.

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

                   

 

MINUTES AND FINANCIALS

 

Jennifer Caryer moved and Stephanie Mazur seconded to approve the following as stated:

 

  • Minutes from the work session board meeting on December 5, 2018, minutes 
  • Treasurer’s Report 
    • Melissa Burnau, Treasurer/CFO, presented the following:
      • Cafeteria Analysis
      • State Tax Reimbursement proposal
      • State Auditor – FY18 Audit
      • Credit Card policy update
      • Financial Analysis

from the regular board meeting on December 10, 2018, and minutes from the special board meeting on December 19, 2018.

 

         2.      Recommend to waive the reading of the board minutes unless otherwise stated.     

 

                                                            

         

                  a.      Cash Reconciliation as of December 2018.

                  b.      Financial Statements for December 2018.

                   

  • Accept the following donations:

                           

                           $ 200.00 from Jim & Karen Schmidt for Consumer Ed Club 

                           $ 200.00 from Jim Schmidt Family of Dealerships for Archery

                           $ 500.00 from Paul &  Denise Overmyer for scholarship in memory   

                                  of Noah Karacson

                           

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

ADDENDUM TO EMPLOYMENT/CERTIFIED STAFF

 

Jennifer Caryer moved and Jared Wonderly seconded to approve the following as stated:  

 

  • Recommend to accept the resignation from Christopher Olsen as Classroom Teacher effective January 31, 2019.
  • Recommend to adopt and execute the separation agreement with Christopher Olsen effective immediately.         
  • Recommend to approve the following supplemental contract for the 2018-2019 school year.                     
  • Recommend to approve the annual OSBA membership dues from January 2019 – December 2019.          
  • Recommend to approve the annual OSBA Briefcase electronic copy subscription.  
  • Recommend to approve the annual School Management News electronic copy subscription.   
  • Recommend to approve the OSBA Legal Assistance Fund (LAF), Consultant Service membership from January 1, 2019 – December 31, 2019.   
  • Recommend to approve the annual Virtual Transportation Supervisor subscription.   
  • Recommend to approve an internet access agreement with Northern Buckeye Education Council (NBEC).  Northern Buckeye Education Council (NBEC) will provide leased lit fiber with Internet Access and transport to the district.  The service offering includes basic conduit access with a minimum of 10 GB ethernet bandwidth/transport.  NBEC will provide basic firewall services as a standard component of NBEC’s Internet access service.  The period of service is from July 1, 2019 – June 30, 2022.
  • Recommend to approve the following resolution.
  • Recommend to approve a resolution stating that the board has approved the following annual events on which public funds may be expended for meals, refreshments and amenities.      

 

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

EMPLOYMENT/CLASSIFIED STAFF

 

Craig Eiden moved and Jennifer Caryer seconded to approve the following as stated:        

 

 

                  Gini Turnbull – Co-Sophomore Class Advisor 

                                                      

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

 

 

SERVICES AND AGREEMENTS

 

 

Stephanie Mazur moved and Jared Wonderly seconded to approve the following as stated:           

 

 

 

 

 

 

                                          

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

OTHER BUSINESS

 

Craig Eiden moved and Jared Wonderly seconded to approve the following as stated:         

 

                                          

 

A RESOLUTION SUBMITTING TO THE ELECTORS OF THIS SCHOOL DISTRICT THE QUESTION OF IMPOSING A SCHOOL DISTRICT INCOME TAX

PURSUANT TO SECTION 5748.02 OF THE REVISED CODE

 

 

WHEREAS, on December 19, 2018, this Board adopted a resolution pursuant to R.C. 5748.02 declaring it necessary to seek an additional income tax for current expenses of the District on the taxable income as defined in Section 5748.01(E)(1)(a) and (2) of the Revised Code, and requested that the State Tax Commissioner estimate and certify to it the property tax rate and income tax rate that would have to be imposed in the current year to produce an amount equivalent to $900,000.00 annually, and the Treasurer certified a copy of said resolution to the State Tax Commissioner on December 20, 2018; and

 

WHEREAS, on January 2, 2019, the State Tax Commissioner certified to this Board that an income tax rate of 0.75% is required to produce the above amount and that the property tax rate that would have to be imposed in the current year by the District to produce the above amount is 8.34 mills.  A copy of the State Tax Commissioner’s certification is attached hereto as Exhibit A; and

 

WHEREAS, this Board is now authorized, pursuant to Section 5748.02(B) of the Revised Code, to adopt a resolution proposing the levy of a school district income tax at the rate which is the rate set forth in the State Tax Commissioner's certification rounded to the nearest one-fourth of one per cent.

            

NOW, THEREFORE, BE IT RESOLVEDby the Board of Education of the Hicksville Exempted Village School District, Defiance County, Ohio, that: 

 

Section 1.   This Board finds, determines and confirms that the amount of taxes that may be raised by this Board within the ten-mill limitation will be insufficient to provide for the necessary requirements of this School District, that it is necessary to seek an additional income tax levy, for the purpose of providing for the current expenses of this School District, at a rate of 0.75% on the taxable income of individuals and estates as provided in (E)(1)(a) and (2) of the Ohio Revised Code Section 5748.01.

 

Section 2.   The question of imposing a 0.75% school district income tax for the purpose of providing for the current expenses of the School District, to take effect on January 1, 2020 and run for five years, shall be submitted pursuant to Chapter 5748 of the Ohio Revised Code to all of the electors of this School District at an election to be held on May 7, 2019.  

 

Section 3.   The Treasurer of this Board is directed to certify a copy of this resolution to the Defiance County Board of Elections immediately, but in no case less than 90 days prior to the date of the election, together with the Resolution of Necessity and the Tax Commissioner’s Certification.

 

Section 4.        The form of the ballot on this question shall be substantially as follows:

 

PROPOSED SCHOOL DISTRICT INCOME TAX BOARD OF EDUCATION OF THE HICKSVILLE 

EXEMPTED VILLAGESCHOOL DISTRICT

A majority affirmative vote is necessary for passage.

 

Shall an annual income tax of three-quarters percent (0.75%) on the school district income of individuals and of estates be imposed by the Board of Education of the Hicksville Exempted Village School District, Defiance County, Ohio, for a period of five years, beginning January 1, 2020, for the purpose of current expenses of the school district. 

                       FOR THE LEVY

 

                       AGAINST THE LEVY

 

Section 5.   This Board finds and determines that all formal actions of this Board and of any of its committees concerning and relating to the adoption of this Resolution were taken, and that all deliberations of this Board and of any of its committees that resulted in such formal actions were held in meetings open to the public in compliance with the law.   

 

Section 6.   This Resolution shall be in full force and effect from and immediately upon its adoption. 

            

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

Jennifer Caryer moved and Stephanie Mazur seconded to approve the following as stated:  

 

 

                        Christmas Gifts

                        End of School Year Luncheon

                        Parent/Teacher Conferences

                        Senior Citizens/Volunteer Appreciation Banquet

                        Teacher Appreciation Luncheon

                        Teacher In-Service Workdays            

                        Veteran’s Day Assembly                    

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

DISCUSSION

 

  • Interest on Capital Projects Fund
    • It was determined by the Board to continue placing the interest into the General Fund.

 

 

 

EXECUTIVE SESSION

 

Craig Eiden moved and Jennifer Caryer seconded to hold an executive session at 7:15 p.m. to consider the appointment, employment, dismissal, discipline, demotion, or compensation of a public employee or official.

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

The Board returned to Regular Session at 7:51 p.m.

 

 

 

ADJOURNMENT 

 

Craig Eiden moved and Jared Wonderly to adjourn this meeting until the next board meeting to be held on Monday, February 11, 2019 at 6:30 p.m.

 

 

*** Vote:  Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly

Motion carried 5 to 0.

 

 

 

 

____________________________________            ____________________________________

Board President                                                          Treasurer