Hicksville Exempted Village Schools

Regular Meeting of the Board of Education

June 26, 2019

The Hicksville Exempted Village Schools Board of Education met in regular session on Wednesday, June 26, 2019 at 6:00 p.m. in the Library Media Center. The meeting was opened by President, Minda Jones, with the following Board members answering roll call: Jennifer Caryer, Minda Jones, Craig Eiden, Stephanie Mazur, and

Jared Wonderly.

REGULAR BUSINESS

Jennifer Caryer moved and Craig Eiden seconded the motion to approve the following as stated.

  • Recommend to approve the following proclamation.
  • Recommend to approve the following proclamation.
  • Recommend issuing a three (3) year contract to Kirsten Coffman as Elementary School (K-4), Principal commencing August 1, 2019 and ending July 31, 2022.
  • Recommend issuing a three (3) year contract to Andrew Hunter as Middle School Principal (5-8), commencing August 1, 2019 and ending July 31, 2022.
  • Recommend issuing a three (3) year contract to S. Elizabeth Perna as School Psychologist, commencing August 1, 2019 and ending July 31, 2022.
  • Recommend to approve the following supplemental contract for the 2018-2019 school year.
  • Recommend issuing a one (1) year limited contract to Paul Overmyer as Classroom Teacher with nine (9) years experience at a Masters Degree for the 2019-2020 school year. This will be for 30% of a work day and shall be for the position of Co-Athletic Director.
  • Recommend to approve the following supplemental contracts for extended days during the 2019-2020 school year, to be served before and after the scheduled school year.
  • Recommend to approve the following as 50/50 Middle School Summer School Instructor for one week in August 2019.
  • Recommend to approve the following as Kindergarten Jump Start Camp Instructors from August 12 – August 16, 2019.
  • Recommend to approve the following supplemental contracts for the 2019-2020 school year.
  • Recommend to approve the following as LPDC committee members for the 2019-2020 school year.
  • Recommend to approve the following as HSTW/MMGW committee members for the 2019-2020 school year, to be paid from the HSTW/MMGW Grant Fund.
  • Recommend to approve all Middle School/High School certified staff as Friday School Teachers for the 2019-2020 school year.
  • Recommend to approve all Middle School/High School certified staff as PRIDE Teachers for the 2019-2020 school year.
  • Recommend to approve all Middle School/High School certified staff as ZERO Hour Teachers for the 2019-2020 school year.
  • Recommend to approve the following as District Mentors for the 2019-2020 school year.
  • Recommend to approve the following as SLO committee members for the 2019-2020 school year.
  • Recommend to approve all certified staff in grades K thru 6 for after school intervention at a rate of $28.24 per hour for the 2019-2020 school year, to be funded through Federal Title 1A Grant Funds or General Fund.
  • Recommend to approve LMC extended hours for Christie Hoffman at a rate of $28.24 for the 2019-2020 school year.
  • Recommend to approve the following as a volunteer for the 2019-2020 school year.
  • Recommend to approve Allison Steury as a High School office helper for the summer of 2019 for a maximum of 30 hours at minimum wage.
  • Recommend to approve Kassi Brown as Kindergarten Jump Start Teaching Assistant at a rate of $15.00 from August 12 – August 16, 2019.
  • Recommend to approve LMC extended hours for Connie Clinker at a rate of $17.04 for the 2019-2020 school year.
  • Recommend to approve Sheila Baker as a classified substitute for the 2019-2020 school year.
  • Recommend to approve the following supplemental contracts for the 2019-2020 school year.
  • Recommend to approve the resignation from Jay Turnbull as Football Assistant Coach for the 2019-2020 school year.
  • Recommend to approve the resignation from Carmen Vasquez as Freshman Volleyball Coach for the 2019-2020 school year.
  • Recommend to approve the following as volunteers for the 2019-2020 school year.
  • Recommend to approve Christine Shock as a classified substitute for the 2019-2020 school year.
  • Recommend to approve the following rate for High School Summer 2019 classes.
  • Recommend to approve a service agreement with Northwest Ohio Juvenile Detention, Training and Rehabilitation Center from July 1, 2019 thru June 30, 2020. Amount of service is $44.00 per student, per week day for students assigned to NWOJDT & RC.
  • Recommend to approve a Memorandum of Understanding (MOU), by and between Defiance College and Hicksville Exempted Village Schools from July 1, 2019 thru June 30, 2020, for the hosting of education intern and practicum students.
  • Recommend to approve service agreement with Northwest Ohio
  • Recommend to approve renewal agreement from Griffin Insurance for Voluntary Student Accident Insurance Program for the 2019-2020 school year. This policy is underwritten by Guarantee Trust Life.
  • Recommend to approve agreement with Northwest Ohio Computer Association (NWOCA) for 2019-2020 (FY20), membership fees. The estimated cost of service is $37,370.21.
  • Recommend to approve a service agreement with Northwest Ohio Virtual Academy (NOVA) for licenses and other instructional materials the 2019-2020 school year. The estimated cost of service is $2750.00.
  • Recommend to authorize the Superintendent to grant approval for teams involved in overnight state tournaments for fall, winter, and spring sporting events.
  • Recommend to approve the Elementary School Student Handbook for the 2019-2020 school year.
  • Recommend to approve the following student fees for the 2019-2020 school year.
  • Recommend to approve the following breakfast/lunch prices for the 2019-2020 school year.
  • Recommend to approve the Activity Advisor and Coach Handbook for the 2019-2020 school year.
  • Recommend to approve the Middle School/High School Athletic Code Handbook for the 2019-2020 school year.
  • Recommend to approve the Drug Testing Policy for the 2019-2020 school year. This policy applies to all students in grades 9-12.
  • Recommend to approve the athletic ticket prices for the 2019-2020 school year.
  • Recommend to approve the following athletic department issues for the 2019-2020 school year.
  • Recommend to approve participation in the National School Breakfast/Lunch Program, and the Title I and Title IIA Programs for the 2019-2020 school year.
  • Recommend to approve the Certification of Standards Governing Types of Foods and Beverages Sold on School Premises Report from the Ohio Department of Education for the 2019-2020 school year.
  • Recommend to extend recognition and appreciation to Community Memorial Hospital for providing 71 physicals to prospective athletes on Friday, May 17, 2019.

PROCLAMATION

WHEREAS, APT Manufacturing Solutions has completed the 2018-2019 school year as an off-site educational facility for students interested in pursuing a future in manufacturing and engineering.

WHEREAS, it is especially desirous at this time to publicly express

the appreciation of the Hicksville Administration and Board of

Education and commend APT Manufacturing Solutions and their employees for their continued contribution to the Hicksville students involved in their program.

WHEREAS, it is proper and fitting to accord official recognition to

this corporation for their outstanding community service to the students at Hicksville High School.

NOW, THEREFORE, we as the Administration and Members of

the Hicksville Exempted Village Schools Board of Education,

issue this proclamation as a tribute of appreciation from the

entire Hicksville Exempted Village School District.

IN WITNESS THEREOF, we have hereunto subscribed our

names and have properly entered this resolution into the

minutes of the Hicksville Exempted Village Schools Board of

Education meeting this 26th day of June, Two Thousand Nineteen.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Stephanie Mazur moved and Jared Wonderly seconded the motion to approve the following as stated.

PROCLAMATION

WHEREAS, Riley Figgins, Harlee Shuman, and Makayla Sullivan have completed the 2018-2019 season by qualifying for the State Track Meet; and

WHEREAS, it is especially desirous at this time to publicly express

the appreciation of the Hicksville Administration and Board of

Education and commend these athletes and their coaches for this fine

achievement; and

WHEREAS, it is proper and fitting to accord official recognition to

these athletes and coaching staff for this outstanding example of what

dedication and talent can accomplish;

NOW, THEREFORE, we as the Administration and Members of

the Hicksville Exempted Village Schools Board of Education,

issue this proclamation as a tribute of appreciation from the

entire Hicksville Exempted Village School District and urge our

citizenry to approve and support those events that honor these

fine young adults and the coaches for bringing recognition and

honor to the Hicksville Exempted Village School District.

IN WITNESS THEREOF, we have hereunto subscribed our

names and have properly entered this resolution into the

minutes of the Hicksville Exempted Village Schools Board of

Education meeting this 26th day of June, Two Thousand Nineteen.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

REGULAR BUSINESS

The following items were discussed by the building Principals.

Elementary School – Kirsten Coffman

  • Tools for Schools
  • “Zones of Regulation” Webinar
  • Positive Behavior Interventions and Supports
  • Defiance County Amazing Shake
  • Preliminary Testing Results
  • Tackle Program
  • Spring 2019 State End of Course Assessments
  • NWSCC – Satellite Campus at Hicksville High School
  • Safety Plan
  • Architect Meetings
  • End of Year Duties

Middle School – Andy Hunter

High School – Jeff Slattery

The following items were discussed by Keith Countryman, Superintendent.

CONSENT AGENDA

Craig Eiden moved and Jennifer Caryer seconded the motion to approve the following consent agenda.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

MINUTES AND FINANCIALS

Jared Wonderly moved and Stephanie Mazur seconded the motion to approve the following as stated.

  1. Minutes from the regular and special board meetings on May 20, 2019, and minutes from the special board meeting on June 3, 2019.

2. Recommend to waive the reading of the board minutes unless otherwise stated.

3. Treasurer’s Report

a. Cash Reconciliation as of May 2019.

b. Financial Statements for May 2019.

4. Recommend the Board approve the establishment of the following fund.

200-9723 Class of 2023 (Freshman)

5. Recommend the Board approve participation in the following federal funding projects for FY2020, establish accounts, and appropriate funds as indicated below:

HSTW (461-9020) Title I (572-9020)

IDEA B (516-9020) ESCE (587-9020)

Title II (590-9020) Title IV (599-9020)

6. Recommend the Board approve the following Petty Cash and Change Funds accounts for FY2020.

Change Fund: Petty Cash:

Café $60.00 Athletic Checking $ 2500.00

Elementary $50.00 High School $ 125.00

Athletics $1500.00

Treasurer $2150.00

7. Approve final changes to Fiscal Year 2019 Permanent Appropriations as

presented.

8. Approve Fiscal Year 2020 Temporary Appropriations.

9. Approve the Amended Official Certificate of Estimated Resources for Fiscal Year 2019.

10. Accept the following donations:

$ 300.00 from Hicksville Athletic Boosters for Track

$1249.00 from Hicksville P.T.O. for Elementary Art

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Jennifer Caryer moved and Stephanie Mazur seconded the motion to approve the following as stated.

Board Resolution for Final Appropriations

BE IT RESOLVED by the Board of Education of the HICKSVILLE EXEMPTED VILLAGE School District, DEFIANCE County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education, during the fiscal year, ending June 30, 2019, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made and during said fiscal year. (See Attachment).

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Craig Eiden moved and Jared Wonderly seconded the motion to approve the following as stated.

Board Resolution for Temporary Appropriations

BE IT RESOLVED by the Board of Education of the HICKSVILLE EXEMPTED VILLAGE School District, DEFIANCE County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education, during the fiscal year, ending June 30, 2020, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made and during said fiscal year. (See Attachment)

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Jared Wonderly moved and Jennifer Caryer seconded the motion to approve the following as stated.

IT IS HEREBY CERTIFIED that the HICKSVILLE EXEMPTED VILLAGE School District has sufficient funds to meet the contract, obligation, payment, or expenditure for the above, and has in effect for the remainder of the fiscal year and the succeeding fiscal year the authorization to levy taxes which, when combined with the estimated revenue from all other sources available to the district at the time of certification, are sufficient to provide operating revenues necessary to enable the district to maintain all personnel, programs, and services essential to the provision of an adequate educational program on all the days set forth in its adopted school calendar for the current fiscal year and for a number of days in the succeeding fiscal year equal to the number days instruction was held or is scheduled for the current fiscal year, except that if the above expenditure is for a contract, this certification shall cover the term of the contract or the current fiscal year plus the two immediately succeeding fiscal years, whichever period of years is greater.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Craig Eiden moved and Jennifer Caryer seconded the motion to approve the following as stated.

For all new terms commencing after the date of the adoption of this resolution, members of the Board of Education shall be compensated at the rate of $125 for each regular meeting of the Board of Education up to a maximum of 12 meetings per year. No member may receive total annual compensation in excess of the amount prescribed by Ohio Revised Code Section 3313.12.

Board of Education members will also receive reimbursement for reasonable and necessary expenses in attending approved training programs and compensation for such training in the following amounts: $60 per day for attendance at a training program three hours or fewer in length and $125 per day for attendance at a training program longer than three hours in length. Approved training programs shall be those sponsored by the Ohio School Boards Association, the National School Boards Association, the Buckeye Association of School Administrators, the Northwest Ohio Educational Service Center, and such other programs as may be approved by the Board of Education.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

EMPLOYMENT/CERTIFIED STAFF

Stephanie Mazur moved and Craig Eiden seconded the motion to approve the following as stated.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Jared Wonderly moved and Jennifer Caryer seconded the motion to approve the following as stated.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Stephanie Mazur moved and Craig Eiden seconded the motion to approve the following as stated.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Jennifer Caryer moved and Jared Wonderly seconded the motion to approve the following as stated.

Sandi Brown – Land Lab Coordinator

Mike Blue – 12 days

Robin Chamberlain – 10 days

Jeff Haught – 10 days

Matt Hoffman – 25 days

Zach Kohlmeier – 10 days (Band Camp)

Marilyn Leon – 10 days

Erin Montgomery – 5 days

Paul Overmyer – 10 days

Jeff Shaffer – 35 days

Mike Altman $27.55 per hour, not to exceed 45 hours

Sandi Brown – Lead Instructor at a rate of $27.55 per hour

Mike Altman – Assistant Jr. High Boys Basketball Coach

Sean Bergman – Assistant Golf Coach

Dave Blue – Assistant Boys Basketball Coach

Mike Blue – Co-High School Student Council Advisor

Sandi Brown – District Mentor Coordinator

Robin Chamberlain – Co-Coronation Advisor

Robin Chamberlain – Co-Assistant Athletic Director (70%)

Heather Chapman – Senior Class Advisor (1/3)

Kirsten Coffman – Musical Director Assistant, Elementary

Mackenzie Coleman – Co-Assistant Jr. High Girls Basketball Coach

Mackenzie Coleman – Co-Head Jr. High Girls Basketball Coach

Emily Finzer – Hicksville Initiative House Leader (Esemplare)

Chris Gaghan – Hicksville Initiative House Leader (Setia)

Joy Geiger – Co-Coronation Advisor

Joy Geiger – Hicksville Initiative House Leader (Coragem)

Joy Geiger – Foreign Language Club Advisor

Elaine Gerken – National Honor Society Advisor

Elaine Gerken – Co-High School Student Council Advisor

Elaine Gerken – Drama Club Advisor

Jeff Haught – Co-Athletic Director

A.J. Klausing – Head Jr. High Boys Basketball Coach

Kathy Laney – Senior Class Advisor (1/3)

Kathy Laney – Academic Team Advisor

Kathy Laney – High School Yearbook Advisor

Kathy Laney – Newspaper Advisor

Kathy Laney – Science Fair Advisor

Ryan Miser – Breakfast Coverage

Ryan Miser – Assistant Girls Basketball Coach

Paul Overmyer – Co-Athletic Director

Emily Rees – Jr. High Student Council Advisor

Emily Rees – Co-Science Club Advisor

Emily Rodesh – Musical Director, Elementary

Jarod Rosebrock – Elementary Student Council Advisor

Lucas Smith – Co-Assistant Athletic Director (30%)

Lucas Smith – Mini-Aces Football Coach

Joey Stevenson – Hicksville Initiative House Leader (Amitie)

Joey Stevenson – Art Club Advisor

Heather Taylor – Sophomore Class Advisor (1/3)

Tony Tear – Mini-Aces Boys Basketball Coach

Brian Wonderly – Co-Assistant Football Coach

Natalie Zachrich – Co-Science Club Advisor

Jeff Haught Jeff Slattery

Matt Hoffman Beth Stuckey

Andy Hunter Brent Suffel

Nikki Bostelman – Team Co-Chairman - $200.00

Robin Chamberlain – Team Co-Chairman - $200.00

Andrew Gahagan - Team Co-Chairman - $200.00

Jeff Haught – Site Coordinator - $250.00

Andy Hunter - Team Co-Chairman - $200.00

Marilyn Leon – Site Coordinator - $250.00

Paul Payne - Team Co-Chairman - $200.00

Emily Rees - Team Co-Chairman - $200.00

Jeff Slattery - Team Co-Chairman - $200.00

Brent Suffel - Team Co-Chairman - $200.00

Nikki Bostelman Robin Chamberlain

Sandi Brown Melissa Lee

Linda Lindquist

Mike Blue Jeff Haught

Sandi Brown Andy Hunter

Kirsten Coffman Linda Lindquist

Andrea Diehl Jeff Slattery

Chris Gaghan Heather Taylor

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Jared Wonderly moved and Craig Eiden seconded the motion to approve the following as stated.

Stephanie Mazur – Freshman Class Advisor

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, and Jared Wonderly.

Stephanie Mazur abstained.

EMPLOYMENT/CLASSIFIED STAFF

Stephanie Mazur moved and Jennifer Caryer seconded the motion to approve the following as stated.

Ashley Baum – Flag Instructor

Shane Bostic – Co-Assistant Football Coach

Shelly Commisso – Senior Class Advisor (1/3)

Eric Crall – Freshman Class Advisor (1/3)

Jon Diehl – Freshman Boys Basketball Coach

Whitney Flotkoetter – Cheerleading Assistant, Grades 9-12

Angie Freese – Freshman Volleyball Coach

Bailey Graber – Cheerleading Advisor, Grades 7-8

Nikki Miller – Cheerleading Advisor, Grades 9-12

Danelle Myers – Sophomore Class Advisor (1/3)

Amanda Ridgway – Co-Junior Class Advisor

Jaimee Slattery – Sophomore Class Advisor (1/3)

Christine Stemen – Co-Assistant Jr. High Girls Basketball Coach

Christine Stemen – Co-Head Jr. High Girls Basketball Coach

Christina Tadsen – Assistant Jr. High Volleyball Coach

Gini Turnbull – Co-Junior Class Advisor

Kara Johns – Girls Basketball

Jay Turnbull – Football

Bob Weatherhead – Girls Basketball

Clark Zartman – Girls Basketball

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Craig Eiden moved and Jared Wonderly seconded the motion to approve the following as stated.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, and Jared Wonderly.

Stephanie Mazur abstained.

SERVICES AND AGREEMENTS

Jennifer Caryer moved and Stephanie Mazur seconded the motion to approve the following as stated.

$60.00 per credit for Summer Credit Recovery through the Hicksville Digital Learning Center (HDLC) per course.

Educational Service Center (NwOESC) for services beginning

July 1, 2019 and ending June 30, 2020. The estimated cost of

service is $819,622.71.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

OTHER BUSINESS

Jared Wonderly moved and Jennifer Caryer seconded the motion to approve the following as stated.

RESOLUTION OF INTENT NOT TO PROVIDE CAREER-TECHNICAL EDUCATION IN GRADES 7 AND 8

WHEREAS Ohio Revised Code Section 3313.90(A) requires each city, local, and exempted village school district to provide for students in grades seven through twelve career-technical education by means of establishing and maintaining a program, by being a member of a joint vocational school district (JVSD), or by contracting with a JVSD or another school district; and

WHEREAS division (B) of Section 3313.90 provides that a board of education may adopt a resolution not to provide career-technical education to students enrolled in [grade seven] [grade eight] [both grades seven and eight] and will receive a waiver from the Ohio Department of Education so long as said resolution is filed by September 30 of that particular school year;

NOW THEREFORE BE IT, AND IT IS, HEREBY RESOLVED that, while the Hicksville Exempted Village Board of Education recognizes the importance of providing adequate training for students to enter their selected occupations, the Board hereby adopts this resolution notifying the Ohio Department of Education of its intent not to offer career-technical education for students enrolled in [grade seven] [grade eight] [both grades seven and eight] during the 2019-2020 school year; and

BE IT FURTHER RESOLVED that the Hicksville Exempted Village Board of Education respectfully requests that the Ohio Department of Education issue the waiver required by Ohio Revised Code Section 3313.90 (B) and

BE IT FURTHER RESOLVED that the Treasurer/CFO is hereby directed to certify and submit a copy of this resolution to the Ohio Department of Education at the earliest opportunity so as to ensure its receipt by the Department on a date which is in no event later than the 30thday of September, 2019.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

Craig Eiden moved and Jennifer Caryer seconded the motion to approve the following as stated.

Preschool - $45.00 Grades K thru 12 - $55.00

Grades K-12 Breakfast - $1.50 Grades K-4 Lunch - $2.65

Extra Milk - $.50 Grades 5-12 Lunch - $2.95

Adult Lunch - $3.50

  • Involvement in indoor track events at no cost to the school district.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

OLD BUSINESS

  • Traffic Study Report
  • Architect Contract Update
  • Roof (Hail Damage)

DISCUSSION

EXECUTIVE SESSION

At 7:48 p.m., Jared Wonderly moved and Craig Eiden seconded the motion to consider the appointment, employment, dismissal, discipline, demotion, or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

The meeting reconvened at 8:55 p.m.

ADJOURNMENT

Jared Wonderly moved and Stephanie Mazur seconded the motion to adjourn the meeting until the next special board meeting to be held on Thursday, June 27, 2019 at 5:00 p.m. in the Library Media Center. The next regular board meeting will be held on Tuesday, August 13, 2019 at 6:00 p.m. in the Library Media Center.

Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.

_____________________________________ _____________________________________

Board President Treasurer