Hicksville Exempted Village Schools

Special Meeting of the Board of Education

July 25, 2019


The Hicksville Exempted Village Schools Board of Education met in special session on Thursday, July 25, 2019 at 5:00 p.m. in the Central Office conference room.  The meeting was opened by President, Minda Jones, with the following Board members answering roll call:  Jennifer Caryer, Minda Jones, and Stephanie Mazur.  Craig Eiden was absent.




Stephanie Mazur moved and Jennifer Caryer seconded the motion to approve the following resolution.









WHEREAS, the Board of Education of the Hicksville Exempted Village School District (hereinafter called the “School District”), County of Defiance, Ohio, has determined the necessity for improvements to the athletic complex (hereafter the “Project”); and


WHEREAS, The Board has engaged Fanning Howey (“Architect”) to prepare plans, specifications and estimates of cost among other professional design services for the Project.


WHEREAS, the Board of Education now desires to commence the competitive bidding process for the Project in accordance with Ohio Revised Code § 3313.46; and


NOW, THEREFORE, BE IT RESOLVED, by the Board of Education, that after careful consideration and evaluation of the information before it:


Section 1.      The Board of Education, in accordance with the specifications presently on file, hereby authorizes the advertisement, attached hereto, soliciting bids for the early site bid package. Said advertisement shall be ran in accordance with Ohio Revised Code § 3313.46.  The estimated cost for said Project is $394,997.00 (Base Bid).


Section 2.      The Board hereby authorizes the Superintendent and Treasurer to take all necessary steps to advertise, publicly open, and evaluate all bids received, with the assistance of legal counsel and the Architect.


Said advertisement shall be placed in a newspaper of general circulation in the District once each week for a period of at least two consecutive weeks in a newspaper of general circulation in the School District prior to the date specified for receiving bids.  However, If the Board posts the notice on its web site, it may eliminate the second notice otherwise required to be published in a newspaper of general circulation within the District, provided that the first notice published in such newspaper meets all of the following requirements:

(a) It is published at least two weeks before the opening of bids.


(b) It includes a statement that the notice is posted on the board of education's internet web site.


(c) It includes the internet address of the board's internet web site.


(d) It includes instructions describing how the notice may be accessed on the board's internet web site.


Section 3.      The Treasurer and Superintendent, with the assistance of the Board of Education’s legal counsel, shall negotiate a contract with the lowest responsible bidder to be approved by the Board of Education.


Section 4.      This Board of Education hereby finds and determines that all formal actions relative to the adoption of this Resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 5.      This Resolution shall be in full force and effect from and immediately after its adoption and shall supersede any prior resolution or act of this Board of Education which may be inconsistent or duplicative with the provisions of this resolution.

Roll call:  Ayes – Jennifer Caryer, Minda Jones, and Stephanie Mazur.

Thereupon, the president announced and declared the motion duly approved/disapproved.



ADOPTED this 25th day of July, 2019.


Melissa Burnau, Treasurer





The undersigned hereby certifies that the foregoing is a true and correct copy of a resolution adopted at a meeting held on the 25th day of July, 2019, together with a true and correct extract from the minutes of said meeting to the extent pertinent to consideration and adoption of said resolution.



                                                                        Melissa Burnau, Treasurer



Jennifer Caryer moved and Stephanie Mazur seconded the motion to adjourn the meeting until the next board meeting to be held on Tuesday, August 13, 2019 at        6:00 p.m. in the Library Media Center.

Roll call:  Ayes – Jennifer Caryer, Minda Jones, and Stephanie Mazur.




_____________________________________    _____________________________________

                  Board President                                                       Treasurer