Hicksville Exempted Village Schools
Regular Meeting of the Board of Education
October 21, 2019
The Hicksville Exempted Village Schools Board of Education met in regular session on Monday, October 21, 2019 at 5:30 p.m. in the Community Room. The meeting was opened by President, Minda Jones, with the following Board members answering roll call: Jennifer Caryer, Minda Jones, Craig Eiden, Stephanie Mazur, and Galen Methvin.
The following items were discussed by the building Principals.
Elementary School – Kirsten Coffman
- Middle School musical rehearsals currently taking place – tickets will be available online to purchase
- Fall state testing will begin the week of October 21st for the 3rd Grade guarantee
- Held a Middle School Math professional development day on September 26th due to other schools wanting to see our report card success.
- Is urging Middle School students to play sports and other activities
- Reviewed gifted scores
- Mentioned the upcoming Veteran’s Day assembly on November 11th
- Thanked those who participated with homecoming activities
- Discussed recently attended OASAA seminar
- Discussed graduation rates
- IEP student exemptions
- Tracking graduation pathways
- Foreign exchange students
- Upcoming end of 1st quarter
Middle School – Andy Hunter
High School – Jeff Slattery
The following items were discussed by Keith Countryman, Superintendent.
- Mr. Countryman attended the monthly NBHP, NBEC, and Superintendent meetings.
- Mr. Countryman attended the school report card meeting at BASA.
- A grant in the amount of $7,775.00 was awarded from the NRA. This grant will be used to provide shatterproof door film.
- Informed the school board that Dennis Vetter’s term at Four Country Career Center will expire at the end of the year. The board expressed interest for
Mr. Vetter to continue his service for the next three year term.
Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following consent agenda.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.
Jennifer Caryer moved and Craig Eiden seconded the motion to approve the following as stated.
- Minutes from the regular board meeting on September 16, 2019.
- Recommend to waive the reading of the board minutes unless otherwise stated.
3. Treasurer’s Report
a. Cash Reconciliations as of September 2019.
b. Financial Statements for September 2019.
c. Approve Amended Official Certificate of Estimated Resources for
Fiscal Year 2020 as presented, total General Fund Resources of $13,329,157.45 and total Resources for all funds of $20,097,125.01
d. Approve Fiscal Year 2020 Amended Permanent Appropriations as presented, total General Fund Appropriations of $10,811,466.23 and total Appropriations for all funds of $14,506,900.52
e. Approve 6th Grade Camp Purpose Statement and Budget for
Fiscal Year 2020 as presented.
f. Approve the following Then and Now Certificates:
P.O. # | Vendor | Fund/Account | Amount | Description |
200440 | Cotterman & Co. | 001-2720-423-0000 | $35,990.10 | Upgrade to 20 Year Roof Warranty |
200452 | Gordon Food | 006-3120-560-0000 | 3,112.63 | Food and Supplies |
200452 | Gordon Food | 006-3120-560-0000 | 3,081.63 | Food and Supplies |
200500 | Jostens | 200-4680-891-9680 | 6,866.43 | 2019 Yearbook |
200523 | Final Forms | 001-2290-416-0000 | 5,671.50 | Fiscal Year 2020 Online Registrations |
4. Accept the following donations:
$ 100.00 from Lifeline Connect Baptist Church for Girls Basketball
$ 100.00 from Bobbie Jean Eyers for Girls Basketball
$ 300.00 from Dr. Robert & Janet Ramus for S.T.E.A.M.
$1000.00 from Ohio State Eagles for 10,000 Shot Club
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.
Mr. Ruen noted that the Auditor of State is performing an SERS/STRS audit at a total cost of $820.00 ($410.00 for each retirement system.
Jennifer Caryer moved and Galen Methvin seconded the motion to approve the following as stated.
- Recommend to approve the following supplemental contracts for the 2019-2020 school year.
- Recommend to approve the following supplemental contracts for the 2019-2020 school year.
- Recommend to approve the following supplemental contracts for the 2019-2020 school year.
- Recommend to approve the following as volunteers for the 2019-2020 school year.
- Recommend to authorize the Superintendent to grant approval for teams involved in overnight state tournaments for fall, winter, and spring sporting
- Recommend to approve the wrestling team to attend the following overnight match.
- Recommend to approve the following new/revised Board of Education Bylaws/Policies:
- Recommend to reclassify roof repair payment in the amount of $35,990.10 from the general fund to the permanent improvement fund.
Dave Blue – Head Girls Track Coach
Andrew Lawrence – Head Softball Coach
Paul Payne – Head Boys Track Coach
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.
Craig Eiden moved and Galen Methvin seconded the motion to approve the following as stated.
Tim Shock – Head Baseball Coach
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, and Galen Methvin.
Stephanie Mazur abstained.
Stephanie Mazur moved and Jennifer Caryer seconded the motion to approve the following as stated.
John Haggerty – Girls Mini-Aces Basketball Coach
Corey Johnsonbaugh – Mat Stat Advisor
Jeff Ruoff – Mini-Aces Wrestling Coach
Natalie Briskey – Girls Basketball
Robert Bailey Tear – Boys Basketball
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.
Jennifer Caryer moved and Craig Eiden seconded the motion to approve the following as stated.
events.
January 24, 2020 – January 25, 2020 @ Lima
0147 – Compensation
1310 – Employment of the Treasurer
1340 – Non-Reemployment of the Treasurer
1615 – Use of Tobacco by Administrators
2431 – Interscholastic Athetics
3215 – Use of Tobacco by Professional Staff
4215 – Use of Tobacco by Classified Staff
5113.02 – School Choice Options
5200 – Attendance
5350 – Student Mental Health and Suicide Prevention
5460 - Graduation Requirements
5512 – Use of Tobacco
7300 – Disposition of Real Property/Personal Property
7434 – Use of Tobacco on School Premises
8462 – Student Abuse and Neglect
8500 – Food Services
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.
Craig Eiden moved and Jennifer Caryer seconded the motion to approve the following as stated.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.
A discussion was held on the following items.
- Hall of Fame will be discussed with the Athletic Boosters at an upcoming meeting on October 24th
- A building update was discussed. The architects are working on renderings and cost proposals. The next meeting is scheduled on November 7th.
- OSBA Capital Conference
Stephanie Mazur moved and Craig Eiden seconded the motion to adjourn this meeting until the next regular board meeting to be held on Monday, November 18, 2019 at
5:30 p.m. in the Community Room.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Galen Methvin.
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Board President Treasurer