Hicksville Exempted Village Schools
Regular Meeting of the Board of Education
February 17, 2020
The Hicksville Exempted Village Schools Board of Education met in regular session on Monday, February 17, 2020 at 5:30 p.m. in the Community Room. The meeting was opened by President, Jennifer Caryer, with the following Board members answering roll call: Minda Jones, Craig Eiden, Stephanie Mazur, Galen Methvin, and Jennifer Caryer.
Director of Operations – Eric Bassett
- The custodial staff sanitized the building on February 6th and 7th (Calamity days)
- Heat pump filters will be replaced over spring break
- Landscaping mulch will be upgraded over spring break
- Solar field is in place with no cost to the school district
- Solar field will be hooked up on March 23rd, so the school will not have power on that day. If an additional day is needed, they will continue the process on
March 24th.
The following items were discussed by the building principals.
Elementary School – Kirsten Coffman
- Grade 2 finished gifted testing
- Gave “shout out” to the P.T.O. for partnering with the school and teachers
- Family Literacy night will be March 16, 2020.
- Kindergarten registration for the 2020-2021 school year will be March 12th and March 13th at the school. There are currently 59 students registered.
Middle School – Andy Hunter
- Congratulations to the 7th grade boys basketball team for their GMC championship
- Data Dives are scheduled this week. Value added will be a big emphasis.
- After school programs have been discussed. Mr. Ferrell has started two programs this week. The Hicksville Foundation is helping to fund the Grade 4 STEAM program. Gaming opportunities are also being provided for students in grades 7-12. This is a non-sports related event.
- Spoke of last week’s in-service in regards to qualify control for students. Students in grades 5-12, plus 1 graduate participated in a live panel in front of staff.
High School – Jeff Slattery
- Graduation requirements discussed at OASSA meeting, including:
- Class of 2020 requirements
- Class of 2021 and 2022 requirements
- Class of 2023 and beyond requirements
- Local Seals allowable for graduation are due June 30, 2020.
- Teacher residency program is being discussed by OASSA
- School counselor requirements
- Ohio School Marshall program
- GMC executive meeting voted to remove Holgate Local Schools from the league, will discuss adding a team in the near future.
- ACT Testing coming up
- The final CC+ meeting is February 24th.
- Upcoming Senior Class events - Coronation and New York City Trip
- New officers update
- Presented a soaring eagle design to the school from Four County Career Center
Four County Career Center – Dennis Vetter
Superintendent – Keith Countryman
- Bathroom flushing sensors were installed. The maintenance staff saved the district over $2000.00
- Bids will go out this week for the Academic/Athletic Complex. They are due back by March 18th and will be opened during spring break.
- NEOLA is being consulted regarding Lifewise Academy. A few items of consideration are scheduling, and the effect on our current curriculum. The school would like to propose an after school program (i.e. 3:00 p.m. – 4:00 p.m.)
Stephanie Mazur moved and Galen Methvin seconded the motion to approve the consent agenda.
Roll call: Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer. Motion Carried 5-0.
Craig Eiden moved and Minda Jones seconded the motion to approve the following as stated.
- Minutes from the organizational meeting on January 13, 2020, minutes from the regular board meeting on January 13, 2020, and minutes from the special board meetings on January 20, 2020, January 29, 2020, and January 31, 2020.
- Treasurer’s Consent Agenda Items
a. Approve Cash Reconciliation as of January 31, 2020.
b. Approve Financial Statements for January 2020.
c. Approve Amended Official Certificate of Estimated Resources for Fiscal Year 2020 as presented, total General Fund Resources of $14,010,463.47 and total Resources for all funds of $24,429,052.52.
d. Approve Fiscal Year 2020 Amended Permanent Appropriations as presented, total General Fund Appropriations of $10,797,420.51 and total Appropriations for all funds of $19,594,706.34.
e. Approve RESOLUTION NO. 2020-03 “Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor” as presented.
f. Approve the following Then and Now Certificate:
P.O. # | Vendor | Fund/Account | Amount | Description |
200839 | Michindoh Conf. Center | 300-1110-890-9022 | $14,287.00 | 6th Grade Camp |
3. Accept the following donations:
$ 500.00 from anonymous donor for Noah Karacson Scholarship Fund
$ 920.00 from various donors for Baseball in memory of Lee Peter
With the up-coming building project Mr. Ruen discussed cashing in a CD for cash-flow purposes, the bond fund balance is normal at this time of year due to the timing of expenditures and receipts. Food service and athletic account balances were discussed along with the cost of using RevTrak.
Roll call: Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer. Motion Carried 5-0.
Stephanie Mazur moved and Galen Methvin seconded the motion to approve the following as stated.
- Recommend to approve the following supplemental contracts for the 2019-2020 school year.
- Recommend to approve the following as a volunteer for the 2019-2020 school year.
- Recommend to approve the retirement resignation from Dianne Culler as Classroom Teacher at the conclusion of the 2019-2020 school year.
- Recommend to approve the retirement resignation from Loretta Mendenhall as Classroom Teacher at the conclusion of the 2019-2020 school year.
- Recommend to approve the following supplemental contracts for the 2019-2020 school year.
- Recommend to approve the following as volunteers for the 2019-2020 school year.
- Recommend to approve the retirement resignation from Twyla Thiel as Classroom Aide/Monitor at the conclusion of the 2019-2020 school year.
- Recommend to approve a four (4) day trip to New York City for the Class of 2020. The anticipated dates of travel are March 17, 2020 – March 21, 2020.
- Recommend to approve the school calendar for the 2020-2021 school year.
- Recommend to approve the following resolution.
A.J. Klausing – Head Jr. High Boys Track Coach
Ryan Miser – Assistant Baseball Coach (40%)
Lauri Turnbull – Head Jr. High GirlsTrack Coach
Lucas Smith - Softball
Roll call: Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer. Motion Carried 5-0.
Stephanie Mazur moved and Craig Eiden seconded the motion to approve the following as stated.
Roll call: Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer. Motion Carried 5-0.
Minda Jones moved and Stephanie Mazur seconded the motion to approve the following as stated.
James Egly – Assistant Track Coach
Phil Handy – Assistant Baseball Coach (35%)
Pam Payne – Assistant Track Coach
Jeff Schroeder – Co-Assistant Softball Coach
Mike Villena – Co-Assistant Softball Coach
Lukas Yoder – Assistant Baseball Coach (25%)
Fernando Jasso – Track
Phil Slattery – Baseball
Madison Siebenaler - Track
Roll call: Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer. Motion Carried 5-0
Galen Methvin moved and Stephanie Mazur seconded the motion to approve the following as stated.
- Recommend to extend recognition to Science Fair Advisor Kathy Laney, faculty members, and a host of volunteers, for their work and dedication to the students in preparation for the Science Fair.
- Recommend to extend recognition and congratulations to the following High School students for their superior award ratings at the Science Fair held on February 10, 2020.
Kyler Baird Abrielle Miller
Chloe Gerhart Naomi Richie
Sereniti Graves Mariah Salinas
Emily Harmon Emma Shuman
Renae Greenwalt Addi Strubing
Haven McAlexander Emily Taylor
Landon Turnbull
BOARD OF EDUCATION/GOVERNING BOARD RESOLUTION
Authorizing 2020-2021 Membership in the Ohio
High School Athletic Association
Whereas, HICKSVILLE EXEMPTED VILLAGE SCHOOLS,
District IRN number: 45419 of 958 East High Street,
Hicksville, OH 43526, Defiance County, Ohio
Has satisfied all the requirements for membership in the Ohio High
School Athletic Association, a voluntary unincorporated association
not-for-profit; and
WHEREAS, The Board of Education/Governing Board (“Board”) and
its Administration desire for the schools, with one or more grades at
the 7-12 grade level under their jurisdiction to be voluntary members
of the OHSAA;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF
EDUCATION/GOVERNING BOARD that all schools listed on the reverse side of this card do hereby voluntarily renew membership
in the OHSAA and that in doing so, the Constitution, Bylaws, Regulations and Business Rules of the OHSAA are hereby
adopted by this Board as and for its own minimum student-athlete
eligibility requirements. Notwithstanding the foregoing, the Board
reserves the right to raise student-athlete eligibility standards as
it deems appropriate for the schools and students under its
jurisdiction; and
BE IT FURTHER RESOLVED that the schools under this Board’s
jurisdiction agree to conduct their athletics programs in accordance
with the Constitution, Bylaws, Regulations, Business Rules,
interpretations and decisions of the OHSAA and cooperate fully
and timely with the Executive Director’s office of the OHSAA in
all matters related to the interscholastic athletic programs of the
schools. Furthermore, the schools under this Board’s jurisdiction
shall be the primary enforcers of the OHSAA Constitution,
Bylaws, Regulations, Business Rules and the interpretations
and rulings rendered by the Executive Director’s office. The
administrative heads of these schools understand that failure
to discharge the duty of primary enforcement may result in
fines, removal from tournaments, suspension from membership
and/or other such penalties as prescribed by Bylaw 11.
Roll call: Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer. Motion Carried 5-0
A discussion was held on the following old business items.
- Board Doc’s has been looked at, while an in-house option has also been discussed.
Craig Eiden moved and Stephanie Mazur seconded the motion to consider the appointment, employment, dismissal, discipline, demotion,or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing.
Roll call: Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer. Motion Carried 5-0
The Board entered executive session at 7:05 p.m.
The Board exited executive session at 8.55 p.m.
Minda Jones moved and Galen Methvin seconded the motion to adjourn this meeting until the next regular board meeting to be held on Monday, March 16, 2020 at 5:30 p.m. in the Community Room.
Roll call: Ayes – Craig Eiden, Minda Jones, Stephanie Mazur, Galen Methvin, and Jennifer Caryer. Motion Carried 5-0. Time 8:55 p.m.
_____________________________________ _____________________________________
Board President Treasurer