HICKSVILLE EXEMPTED VILLAGE BOARD OF EDUCATION
Regular Board Meeting
April 9, 2018
6:00 p.m.
The Hicksville Exempted Village Schools Board of Education met in Regular Session on Monday, April 9, 2018 at 6:00 p.m. in the Community Room. The meeting was opened by President Minda Jones, with the following Board members answering roll call: Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
REGULAR BUSINESS
ü Director of Operations Report
Eric Bassett, Director of Operations, presented the following updates:
- Maintenance Update:
o Preventative Maintenance on Pumps
o Security on exterior doors
o Roof leaks
o Spring/Summer contracts
o Gym floor to be refinished this June
o Parking lot to be resealed
o Fertilization
o Reserve facility, if needed
o Facilities at park are dewinterized
ü Finance Committee
Jennifer Caryer provided the following update:
- The Committee discussed the following Cafeteria items:
o Ruth Ann Pierman, Food Service Director, cleared up a lot of questions regarding pricing, federal regulations, and processes.
o Discussed increasing pricing on regular meals (as we’re below the current federal standard) and also ala carte items
o Pricing changes will take place next school year
o Next meeting April 23rdat 6:00 p.m. to discuss transportation.
ü Principal Reports
- Elementary
Kirsten Coffman, Elementary Principal, presented the following updates:
o 3/15-3/16/18 Kindergarten registration
- 89 students
- Aseessments went out with parent(s)
o 3/19/18 Family Literacy Night
- 41 volunteers
o 4/17 & 4/19/18 3rd& 4thgrde LEA
o 4/2/18 3rdGrade Musical
o 5/7/18 Grandparents Day (2ndGrade)
o 5/4/18 Principal’s Dance Party
- Middle School
Jeff Slattery, HS Principal, provided the following Middle School update:
o 3/23-3/30/18 Spring Break
o 4/17/18 State Testing Begins
o 4/27/18 MS Dance
o 4/28/18 Hicksville School Foundation – Trivia Night
o 5/10-5/11/18 Hicksville Shake
vWish spring sports teams “good luck”
- High School
Jeff Slattery, HS Principal, updated the Board with the following:
o 3/13/18 State House Tour
o 3/15-3/18/18 “Sound of Music”
o 3/21-3/24/18 Senior trip to Orlando
o April 2018 End of Course Assessments
- New graduation assessments
o 5/10/18 Senior Projects
o 5/5/18 Prom
o 6/3/18 Graduation
ü Four County Career Center Report
Minda Jones presented Denny Vetter’s Four County report:
o Everything is going well
o Budget is on track
o 15-year E-Z Agreement with Menard’s
ü Superintendent’s Report
Keith Countryman, Superintendent, provided his update to the Board:
o Auction
- Village bought for $63,000
- Come into the General Fund
o John Grainger – current Intern Superintendent at NWOCA
o Todd Hugg has been announced as new superintendent, effective January 1, 2019
- Reduced contract from 260-day position,to 210-day position
o New Buzzer system
- All visitors must possess a badge.
- Discussed the importance of badge from 8:00 am – 3:00 pm
- He explained the kids know what to do if they see a stranger in the building not wearing a badge.
- Craig Eiden noted he would like to see summer student positions be posted, and interviews be conducted to select the appropriate candidate.
CONSENT AGENDA
Craig Eiden moved and Stephanie Mazur seconded to approve the following consent agenda.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
MINUTES AND FINANCIALS
Jared Wonderly moved seconded by Jennifer Caryer to approve the following as stated:
- Minutes from the regular board meeting on March 12, 2018 and special finance committee meeting on March 19, 2018.
- Treasurer’s Report
Melissa Tope, Treasurer, presented the following:
- Microman phone payment has been paid in full.
- Will be receiving $30,587.88 from the Ohio Department of Medicaid for the FY15 Final Settlement.
- Cash Reconciliation as of March 2018.
- Financial Statements for March 2018.
- Accept the following donations:
$ 70.00 from Cheryl Scranton for scholarship in memory of Tim Dotts
$ 100.00 from Robert Ramus, DDS for Track
$ 100.00 from Yoder Body Shop, LLC for Track
$ 125.00 from Nemco Food Equipment for Track
$ 200.00 from Sam Switzer Realty, LLC for Track
$ 250.00 from Hometown Pizza for Track
$ 295.00 from Various Donors in memory of Eddie Huston
$ 308.00 from Yoder Body Shop, LLC for Student of the Quarter Lunch
$ 500.00 from Paul & Denise Overmyer for scholarship in memory of Noah Karacson
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
Jennifer Caryer moved and Craig Eiden seconded to approve the following as stated:
- Recommend to approve the transfer of $11.04 from HS Band Flag Team account 300-9430 to Band Fund account 300-9445.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
EMPLOYMENT/CERTIFIED STAFF
Jared Wonderly moved and Jennifer Caryer seconded to approve the following as stated:
- Recommend to approve Mike Altman as a Homebound Tutor for a maximum of 5 hours per week, per student, at a rate of $26.88 per hour.
- Recommend the following teachers be issued a continuing contract.
Emily Finzer Chris Gaghan
Chelsea Gaghan Julie Siebenaler
Heather Taylor
- Recommend the following teachers be issued a three (3) year limited contract.
Jamie Altman Melissa Liddell
Sean Bergman Ryan Miser
A.J. Klausing Emily Rees
- Recommend the following teachers be issued a two (2) year limited contract.
Andrew Gahagan Kelly VanHorn
- Recommend the following teacher be issued a one (1) year limited contract.
Chris Olsen
- Recommend to approve the following supplemental contracts for the 2018-2019 school year. (pending certification and background check)
A.J. Klausing – Assistant Football Coach
Ryan Miser – Football Coordinator Coach
- Recommend to approve the following as a volunteer for the 2018-2019 school year.
Sean Bergman – Football
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
Craig Eiden moved seconded by Stephanie Mazur to approve the following as stated:
- Recommend issuing a three (3) year contract to Jeff Slattery as High School (9-12) Principal commencing August 1, 2018 and ending July 31, 2021.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
ADDENDUM TO EMPLOYMENT/CERTIFIED STAFF
Jennifer Caryer moved and Jared Wonderly seconded to approve the following as stated:
- Recommend to approve the following supplemental contract for the 2017-2018 school year. (pending certification and background check)
Lauri Turnbull – Jr. High Girls Track Coach
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
EMPLOYMENT/CLASSIFIED STAFF
Jared Wonderly moved seconded by Stephanie Mazur to approve the following as stated:
- Recommend issuing a continuing contract to the following classified staff.
John Adams Misty White
Greg Collins Pam Yoder
- Recommend issuing a two (2) year contract to the following classified staff.
Jennifer Bowman Greg Slattery
- Recommend issuing a one (1) year contract to the following classified staff.
Trista Franklin Shelly Weatherhead
Twyla Thiel Sandy Zuber
- Recommend to approve a supplemental contract to the following in the amount of $750.00 for summer of 2018 technology assistance.
Nate Arend Addison Bergman
Joshua Shaffer
- Recommend to approve the following supplemental contracts for the 2018-2019 school year. (pending certification and background check)
Dave Bains – Football Special Teams Coordinator Coach
Brent Brickel – Head Jr. High Football Coach
Jon Diehl – Assistant Football Coach
Eddie Tunis – Assistant Jr. High Football Coach
Jay Turnbull – Assistant Football Coach
- Recommend to approve the following as volunteers for the 2018-2019 school year. (pending certification and background check)
Kenny Baird – Football
Shane Bostic – Football
Zakk Witte – Football
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
Jennifer Caryer moved seconded by Craig Eiden to approve the following as stated:
- Recommend issuing a three (3) year contract to Ruth Ann Pierman as Food Service Director commencing August 1, 2018 and ending July 31, 2021.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
SERVICES AND AGREEMENTS
Jared Wonderly moved seconded by Jennifer Caryer to approve the following as stated:
- Recommend to approve a Power Purchase Agreement between Hicksville Exempted Village Schools and Hicksville Schools Solar, LLC.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
Stephanie Mazur moved seconded Jared Wonderly to approve the following as stated:
- Recommend to approve the following.
MEMORANDUM OF UNDERSTANDING BETWEEN THE
HICKSVILLE EXEMPTED VILLAGE SCHOOL DISTRICT
BOARD OF EDUCATION AND THE
HICKSVILLE EDUCATION ASSOCIATION
This Memorandum of Understanding entered into the 22ndday of March, 2018 between the Hicksville Exempted Village School District Board of Education (hereafter referred to as the “Board of Education”) and the Hicksville Education Association (hereafter referred to as the “Assocation”).
WHEREAS, the Board and the Assocation are parties to a collective bargaining agreement the effective dates of which are July 1, 2016 through June 30, 2019 (hereafter referred to as the (“Agreement”);
WHEREAS, on a one time basis, the parties wish to provide certain incentives to its employees that are not currently contained in the Agreement.
IT IS NOW THEREFORE AGREED, as follows:
- The Board of Education will pay a stipend in the amount
of Forty Thousand Dollars ($40,000.00) to any eligible employee who submits his/her resignation or notice of retirement to the Board of Education effective the end of the 2017-2018 school year. Notice must be submitted no later than April 30, 2018. Payment will be made on the first payroll in July, 2018. Eligible employees are defined as those employees who have been employed by the Board of Education for fifteen (15) years or more.
- Any employee who opts for this stipend by retiring through STRS at the end of the 2017-2018 school year will still be eligible for the severance payments due under the Agreement, to the extent that the member is otherwise eligible under the terms of that provision. Employees opting for the stipend who are not eligible to retire through STRS at the end of the 2017-2018 school year are not eligible for severence.
- Nothing herein shall be construed as a past practice or binding on any party in any future proceedings.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
- It was noted that this was a one-time agreement in an effort to avoid a potential Reduction-in-Force (aka RIF) as this would save the district money.
OTHER BUSINESS
Jared Wonderly moved seconded by Craig Eiden to approve the following as stated:
- Recommend to approve the revised school calendar for the 2018-2019 school year.
- Recommend to extend recognition and congratulations to the following for their superior award ratings at the District Science Fair held at Toledo on March 10, 2018.
Maddie Lister Emma Payne
- Recommend to extend recognition and congratulations to Elaine Gerken and Jennifer Bergman as Musical Directors, a host of volunteers, and the cast and crew of The Sound of Music, for their outstanding performances on March 16th, 17th, and 18th.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
- It was noted that the Huber collected over $2500 in donations to repair the wall.
OLD BUSINESS
- Bus Purchase
- Superintendent would like to order three or four 84-passenger buses
- Cost $93,045/bus
- Would like to include four (4) cameras on the buses
- Will have built in microphones
- Currently have several breakdowns
- Athletic Facilities – Work Session in May
- To discuss how to spend money from sale of land
- Gather quotes/estimates of costs of project(s)
- Discuss Baseball fence and various other improvements
Minda Jones noted the Board has nominated Keith Countryman for the Martha Holden Jennings Award. The winner is to be announced in May. Should Mr. Countryman win, he plans to put award money towards the STEM program.
Future meetings:
- Finance Committee 5/14
- BOE Meeting 5/21
DISCUSSION
- 2018-2019 Student Athlete Drug Testing Policy
- Majority of area District’s already have a policy
- Athletic code deals with consequences of violations
- Random Drug Testing
- Local hospital great to work with
- Monies to come out of the General Fund
- Resource to test non-athletic students
- June Board Meeting
- Discussed possibly moving the June Board meeting to the last week of the month.
EXECUTIVE SESSION
Jennifer Caryer moved at 7:23 p.m. and Craig Eiden seconded to hold an executive session at 7:30 p.m. to consider the appointment and compensation of a public employee; and for specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing, or avoiding prosecution for, a violation of the law.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.
The Board returned to Regular Session at 9:24 p.m.
ADJOURNMENT
Craig Eiden moved and seconded by Stephanie Mazur to adjourn this meeting at 9:24 p.m. until the next board meeting to be held on Monday, May 21, 2018 at 6:00 p.m.
** Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly
Motion carried 5 to 0.